Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path unique opportunities will present themselves both professionally and personally. Join us the future is ours to shape!In this role youll provide high quality administrative operational and communication support to the Country Head and Sandoz Division. This role ensures smooth coordination of executive activities efficient office operations and streamlined administrative processes. The Executive Assistant acts as the central point for executive scheduling travel communication event coordination and office management which will enable effective leadership operations compliance with company standards and a productive work environment.
Job Description
Your Key Responsibilities:
Your responsibilities include but not limited to:
Provide comprehensive executive support to the Country Head including calendar management meeting coordination travel arrangements and expense processing.
Lead meeting preparation and documentation including material circulation planning and accurate minutetaking with followup and closure of action items.
Coordinate senior management and VIP visits collaborating with cluster regional and global executive assistants to ensure professional execution.
Plan and execute major company events including two Sales Conferences annually and internal engagement activities through the Social Committee.
Manage and enhance administrative systems and processes introducing improvements that strengthen efficiency compliance and office operations.
Provide guidance on internal procedures and policies supporting associates and stakeholders with administrative requirements and service needs.
Oversee logistics procurement and office operations including travel bookings for associates office supplies management purchase processing and facility readiness.
Coordinate and manage administrative projects supporting design planning implementation and communication to ensure seamless execution.
What youll bring to the role:
Essential Requirements:
Proven Executive Assistant experience supporting senior leaders with confidential highaccuracy executive support.
Highly organized and detailoriented with strong skills in calendar travel and expense coordination.
Strong collaborator with the ability to partner effectively across Sales Marketing Medical IT Compliance Finance and P&O.
Skilled in project and event management delivering meetings conferences and administrative projects on time.
Excellent communication and documentation skills including accurate minutes agendas and action tracking.
Experience managing corporate events including sales conferences engagement activities and VIP visits.
Processdriven mindset able to streamline workflows and improve administrative efficiency.
Proficient in office operations and procurement including inventory purchasing and maintaining office readiness.
Why Sandoz
Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz a leader in this sector provided more than 900 million patient treatments across 100 countries in 2024 and while we are proud of this achievement we have an ambition to do more!
With investments in new development capabilities production sites new acquisitions and partnerships we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost high-quality medicines sustainably.
Our momentum is powered by an open collaborative culture driven by our talented and ambitious colleagues who in return for applying their skills experience an agile and collegiate environment with impactful flexible-hybrid careers where diversity is welcomed and where personal growth is supported!
Join us!
Commitment to Diversity & Inclusion:
We are committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.
#Sandoz
Skills Desired
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
