Facilities Coordinator, Work Dynamics

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL supports the Whole You personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology to our clients. We are committed to hiring the best most talented people in our industry; and we support them through professional growth flexibility and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate skilled trades and technology or youre looking to apply your relevant experience to a new industry we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator

Corporate Accounts Technology/Finance - Dublin

Key Responsibilities:

Facility Operations Management

• Serve as the primary point of contact for all visitors and staff
• Based at the front of house reception desk
• Monitor and process daily customer reports (approximately 200 annually)
• Support our site manager in the maintenance repairs and improvements of building systems (HVAC electrical plumbing etc.)
• Support vendor relationships and service contracts
• Conduct regular building inspections and safety audits
• Ensure compliance with health and safety regulations

Front of house & Client Experience

• Situated at the front of house reception desk
• First point of contact for all visitors contractors attending the site
• Energetic welcoming and friendly to all who enter the office
• Control contractor and visitor logs

Asset and Inventory Management

• Maintain an up-to-date inventory of office equipment and furniture
• Manage procurement processes for new equipment and supplies
• Implement and maintain an effective asset tracking system

Sustainability and Energy Management

• Implement and monitor energy-saving initiatives
• Promote sustainable practices in the workplace
• Track and report on environmental performance metrics

Budget and Financial Management

• Support the site manager with the facilities budget
• Track expenses and identify cost-saving opportunities
• Track invoices and spend

Project Management

• Participate in facility improvement projects
• Coordinate cross-functional teams to deliver projects on time and within budget

Event Management

• Support the planning and execution of on-site events
• Manage logistics for meetings conferences and corporate functions
• Ensure compliance with event-related policies and standards
• Cross functional collaboration with the global events team to ensure consistency of delivery in events

Vendor and Contract Management

• Negotiate service level agreements (SLAs) with vendors
• Conduct regular performance reviews of service providers and provide feedback to the account director
• Ensure compliance with contractual obligations

Qualifications and Skills:

• Minimum of 3-5 years of proven experience in facilities management preferably in a corporate environment
• Knowledge of building systems and maintenance practices ideal
• Proficiency in Google Suite applications
• Familiarity with CAD software and space planning tools
• Excellent project management and organizational skills
• Strong communication and interpersonal skills
• Fluent in German and English both written and spoken
• Knowledge of relevant health safety and environmental regulations ideal
• Experience in vendor management
• Proven ability to manage multiple projects simultaneously and meet deadlines
• Strong problem-solving skills and ability to work under pressure
• Experience with change management processes in workplace transitions

About JLL

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions. As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities.

Our core values of teamwork ethics and excellence are also fundamental to everything we do and were honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together.

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.