General Services Division (GSD)

Office Location: 1400 W Washington Phoenix AZ 85007

Salary: up to $83315

Grade: 23

Open Until Business Needs Are Met
First Review of Resumes - Feb 9th 2026

The Arizona Department of Administration (ADOA) is seeking a dedicated and versatile professional to join the General Services Division (GSD) as an Assistant Business Manager. This critical role is designed for a strategic thinker who can manage and coordinate the complex business operations that keep the division running smoothly. As a central figure within GSD you will act as the primary liaison for all external stakeholders while providing essential high-level support to the GSD Business Manager the ADOA Assistant Director and the technical teams of Building Inspectors Building Engineers and Project Managers who maintain the states infrastructure.

The core of this position involves comprehensive financial and budget administration where you will be responsible for the integrity of the divisions fiscal health. By utilizing AZ360 to track expenditures and generate detailed reports you will ensure that resources are managed efficiently and transparently. Beyond the numbers your impact will be felt across the Capitol Mall as you take the lead in managing high-profile Special Events that require precise coordination and professional oversight in a very public-facing environment.

In addition to financial and event management you will provide holistic business support that touches every corner of the divisions administrative framework. This includes overseeing critical procurement processes managing human resources functions and facilitating vital inter-agency agreements. For a professional who thrives on variety and high-level responsibility this role offers a unique opportunity to influence the operational success of Arizonas state government through a balance of technical expertise and interpersonal leadership.

Financial Management & Database Administration

• Manage the end-to-end financial lifecycle for TI and ISA databases including program creation fund transfers budget adjustments and final close-outs.
• Oversee annual and recurring ISAs by performing monthly reconciliations tracking updates and executing expenditure corrections or refunds.
• Direct specialized invoicing for small projects (Physical Security/FOAM) ensuring accurate fund transfers and transaction troubleshooting.
• Manage agency rent processes including generating invoices and processing exemptions.
• Monitor multi-year and non-expiring funding transfers and coordinate Common Area Maintenance (CAM) setups for each new fiscal year.

Special Events & Logistics

• Coordinate special event applications and lighting requests ensuring all insurance verifications payments and property-use protocols are met.
• Provide on-site and off-site logistical support for high-visibility Executive events such as the Governors Inauguration and the State Christmas Tree Lighting.
• Facilitate inter-entity coordination regarding the use of state property and solicitation requests.

Human Resources & Administrative Support

• Coordinate personnel activities between GSD and ADOA HR including the management of recruitment efforts onboarding and offboarding.
• Serve as a primary point of contact for financial inquiries interpreting complex transaction issues and directing staff to appropriate resources.
• Generate detailed financial reports for Project Managers and senior leadership to support data-driven decision-making.

Strategic Operations

• Serve as the primary Backup for the Budget Administrator ensuring continuity of fiscal operations.
• Execute special projects as assigned by leadership to support evolving organizational needs.

Knowledge of:

• The statutes policies and procedures established for ADOA
• The principles concepts and methods of governmental accounting and budgeting
• The State Procurement Code
• The principles and practices of administration
• The principles and practices of management and supervision
• Construction and Facility best practices

Skills in:

• Navigation of the Arizona Procurement Portal (APP) system
• Navigation of the AZ360 system
• Analysis and interpretation of financial data
• Use of Google Suite Word and Excel
• Interpersonal communication
• Eagle (CMMS) Quickbase and Procore Software

Ability to:

• Effectively analyze interpret and report on data in various formats
• Effectively communicate by oral and written methods
• Work in a team environment and/or independently as required
• Multi-task and adapt to changing priorities

• Education & Experience: A bachelors degree in Business Finance Public Administration or a related field; or an equivalent combination of professional experience and education that demonstrates the ability to manage complex business operations.

• Valid Arizona drivers license.
• Background and reference check including a criminal records verification.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment.

• If you have any questions please feel free to contact Christopher Langseth at for assistance.
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.