Procurement Representative

Job Characteristics: Provides category support to one of the major spend categories. May also work in a specialty area such as compliance systems and processes. Contracts selects and negotiates with vendors. Evaluates vendor reliability and follows up on any problems regarding the use of purchased materials. Works closely on a daily basis with suppliers and internal associates including planners and plant procurement associates to help ensure high service and quality levels that align to the negotiated terms of the supplier contract. Negotiates contracts.

Duties:

• Timely procurement and delivery of high-quality products for clients
• Preparing of Job Orders
• Ensure delivery of procured items
• Dealings with suppliers manufacturers and vendors as regards quality electromechanical and building products used in the maintenance of a high-rise building facilities.
• Discover profitable suppliers andinitiatebusiness and organizationpartnerships
• Negotiate with external vendors to secureadvantageousterms
• Approve the ordering of necessary goods and services
• Finalize purchasedetails of orders and deliveries
• Examine and test existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Expect unfavourable events through analysis of data and prepare control strategies
• Perform risk management for supply contracts and agreements
• Control spend andbuild a culture oflong-term saving on procurement costs
• Manages day-to-day activities within designated supplier relationships for existing suppliers in their assigned categories.
• Manages service level and quality complaint resolution as required for existing supplier base.
• Identifies communicates and supports process improvements for materials or services in assigned areas and with key stakeholders as required.
• Uses TDC sourcing processes and tools to effectively manage assigned sub-categories.
• Responsible for executing sourcing strategies and savings projects within assigned sub-categories.
• Acts as second line of defense in expediting orders to ensure adherence to contracted delivery terms and investigates and resolves problems as required.
• Identifies alternate suppliers and/or alternate materials/processes and drives approval process.
• Owns contract process for assigned category. Responsibility for ensuring contracts within the category are updated accurate and uploaded in the required contract system.
• Responsible for financial reporting of savings projects and headwinds. Manages the tight materials process to ensure security of supply.
• Support Ecolabs quality systems through engagement with suppliers to work toward successful corrective action resolution and continued quality.