Office Administrator [HT-992803]

VISIONSPARK

OFFICE ADMINISTRATOR

Do you take pride in keeping operations organized and moving forward Are you someone others rely on to catch details follow through and make sure nothing falls through the cracks You enjoy being in the middle of the action supporting people solving problems and handling the administrative work that keeps a business running smoothly. If youre a service-minded executor who values accuracy variety and being a dependable support to a growing team we want to talk to you.

Our ideal Office Administrator is:

• Highly organized and detail-oriented: Accuracy follow-through and up-to-date systems matter to you and you take pride in keeping information organized.
• Proactive and reliable: You naturally notice what needs attention take initiative and see tasks through to completion.
• Professional and personable: Clients vendors and teammates experience you as confident courteous and easy to work with.
• Task-driven and solutions-focused: Checking things off the list resolving issues and keeping operations moving brings you real satisfaction.
• Tech-savvy and adaptable: Common office tools feel familiar and learning new systems comes easily to you.

Our ideal Office Administrator plays a key role in supporting VisionSparks day-to-day operations. This person owns core administrative office and billing tasks while serving as a central point of coordination for internal teams and clients. You enjoy being hands-on keeping things organized and supporting others through consistent execution and communication so the business can operate efficiently and serve clients well.

RESPONSIBILITIES

The responsibilities of this Office Administrator include but are not limited to:

• Own day-to-day bookkeeping activities including invoicing accounts receivable tracking collections and reconciliation support
• Manage invoicing and routine accounts receivable follow-up to support timely and accurate payment
• Manage VisionSpace coordination including scheduling readiness invoicing and onsite logistics
• Manage front-office administrative needs including answering phones greeting visitors and supporting day-to-day office flow
• Coordinate onboarding logistics for new employees
• Provide administrative coordination and follow-through in support of Client Services and Sales
• Manage office operations including supplies ordering facilities coordination and interaction with vendors or cleaning staff
• Maintain organized records documentation and internal administrative processes
• Support the COO and other departments with administrative and operational needs
• Assist with special projects and additional responsibilities as needed

** This is a full-time in-person position based in Worthington OH. **

QUALIFICATIONS

Required

• 2 years of experience in office management or administrative roles with hands-on bookkeeping responsibility
• Demonstrated experience with invoicing reconciliation and financial accuracy
• Experience coordinating administrative workflows and supporting multiple priorities across teams
• Strong working knowledge of Microsoft 365 and comfort learning new systems and tools

Preferred

• QuickBooks experience and/or certification
• Exposure to HR administration onboarding or benefits coordination
• Experience working in a small professional services organization (25 employees or fewer)
• Business degree with minor in accounting/finance or HR
• Experience with online credit card processing platforms

Desired

• Payroll support experience including documentation reporting or coordination
• Familiarity with process or project management software
• Exposure to applicant tracking systems (ATS) or CRM tools
• Familiarity with EOS Pinnacle or other business operating systems

THE COMPANY VisionSpark

VisionSpark is an executive search and people advisory firm that helps companies operating on EOS Pinnacle and other business operating systems put the right people in the right seats. While we are best known for executive and leadership search we also support organizations in hiring critical non-leadership roles using proven tools assessments and structured hiring processes.

WHY VISIONSPARK

• Work that matters: Our work helps organizations build healthier teams and make better hiring decisions. The impact of what we do is real and visible.
• Ownership with support: We trust our team to take responsibility and use good judgment. Expectations are clear and support is available when things become complex or priorities shift.
• Opportunity to grow: As VisionSpark grows roles evolve. Youll have opportunities to expand your skills take on new challenges and grow both professionally and personally.
• Values-driven culture: We are a faith- and family-oriented organization that values integrity service and respect. How we treat one another matters.
• Collaborative team environment: We work hard communicate openly and support each other. When things get busy the team pulls together.

Our Core Values are:

• Grow.We GROW individually as a team and as an organization. We are thought leaders who constantly seek opportunities to become a better version of ourselves and help our clients do the same.
• People.We get PEOPLE. We seek to be our clients most valued resource for establishing a solid people component. We place high value on what matters most: PEOPLE
• Serve.We SERVE each other and our clients. We desire to create raving fans both internally and externally by going above and beyond to exceed expectations. We are leaders serving leaders.

Salary:$45000 to $55000

Benefits:Medical and vision insurance 401k company-paid long-term disability life insurance 15 days paid time off and 11 paid holidays annually.

If you want to be a part of a growing company where your talents make a difference and your voice is heard apply to VisionSpark today!

JOB CODE: VisionSpark