Procurement Administrative Assistant
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Job Location:
Donelson, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
For more than 25 years the Atlas Management team has provided management and human resources solutions to businesses and employment opportunities to individuals. Atlas Management is hiring for a major corporation in the Donelson TN (Nashville) area for an Administrative Assistant for Procurement Department. This role will support the Chief Financial Officer and Procurement team. This fast pace operations is looking for the individual who is administrative savvy can adapt quickly and enjoys working in a cohesive team. If your looking for a company that provides an enjoyable and rapidly growing workplace then this could be your next step in your career.
Administrative Assistant
Location: Onsite - Donelson TN (Must be a current resident of Tennessee)
Salary: $22.00 - $25.00 per hour
Schedule: 7:30a - 4:30p M-F
Status: Contract for six months. Position will be available for permanent hire after six months.
Job Description:
The Administrative Assistant performs administrative support duties and tasks for the VP Finance Deputy Chief Financial
Officer (CFO) and Procurement Department to ensure synchronized collaborative and coordinated efficient operations of the
Procurement Department and the VP Finance Deputy (CFO) office. This role will support a variety of organizational tasks
that may involve coordination and communications with other Departmental Executives and offices. Performs related duties
as required.
Officer (CFO) and Procurement Department to ensure synchronized collaborative and coordinated efficient operations of the
Procurement Department and the VP Finance Deputy (CFO) office. This role will support a variety of organizational tasks
that may involve coordination and communications with other Departmental Executives and offices. Performs related duties
as required.
Coordinates activities between VP Finance Deputy CFO and Procurement Department providing direct support to the
Deputy CFO with other responsibilities assigned based on the requirements of the other departments.
Answers and directs phone calls in a professional manner.
Coordinates calendars meetings schedules and appointments as required.
Receives sorts and distributes mail.
Organizes and schedules meetings and appointments.
Produces and distributes correspondence memos letters faxes and forms.
Prepares staff reports and participates in staff meetings.
Develops and maintains filing system for department.
Handles sensitive information in a confidential manner.
Orders and maintains office supplies for department.
Organizes and books travel arrangements.
Receives invoices reviews for accuracy and submits for payment.
Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
Suggests changes in office task workflow to improve efficiency.
Assists in preparing presentations and materials.
Coordinates the repairs and maintenance of office equipment.
Interprets policies rules and regulations as required.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
Sets up vendors in the D365 system verifies application W-9 and insurance requirements.
Responsible for transactions on GOVDeals surplus auction site.
Verifies required information for advertisements.
Develops reviews and edits presentations; builds spreadsheets and coordinates staff actions as required.
Assists in preparing presentations and materials.
Maintains regular and on-time attendance.
Follows all safety regulations.
Supports companys commitment to its culture and values including Respect Integrity Service and Excellence (RISE).
Performs other duties as assigned
Answers and directs phone calls in a professional manner.
Coordinates calendars meetings schedules and appointments as required.
Receives sorts and distributes mail.
Organizes and schedules meetings and appointments.
Produces and distributes correspondence memos letters faxes and forms.
Prepares staff reports and participates in staff meetings.
Develops and maintains filing system for department.
Handles sensitive information in a confidential manner.
Orders and maintains office supplies for department.
Organizes and books travel arrangements.
Receives invoices reviews for accuracy and submits for payment.
Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
Suggests changes in office task workflow to improve efficiency.
Assists in preparing presentations and materials.
Coordinates the repairs and maintenance of office equipment.
Interprets policies rules and regulations as required.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
Sets up vendors in the D365 system verifies application W-9 and insurance requirements.
Responsible for transactions on GOVDeals surplus auction site.
Verifies required information for advertisements.
Develops reviews and edits presentations; builds spreadsheets and coordinates staff actions as required.
Assists in preparing presentations and materials.
Maintains regular and on-time attendance.
Follows all safety regulations.
Supports companys commitment to its culture and values including Respect Integrity Service and Excellence (RISE).
Performs other duties as assigned
Requirements:
4-7 years Administrative in a
Must have advance skills in Microsoft Office
2 years of procurement experience is a plus
Must pass a national fingerprinting background process
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
