Chief of Budget Group

Job Title: Chief of Budget Group
Civil Service Title: Administrative Staff Analyst M3
Location: 100 Church Street
Full/Part Time: Full Time Support

Job Description Summary:
The NYC Law Department is seeking a Chief of Budget to develop implement monitor control and oversee the agencys annual expense and capital budgets. The Chief of Budget will assist the Director of Finance and senior management with all financial aspects of the agency. The Selected candidate will need to monitor and manage the Departments Personal Services (PS) Other Than Personal Services (OTPS) and Revenue Budgets OTPS Budget. The selected candidate will be responsible for responding to inquiries from OMB Comptroller and the City Council on all aspect of the agencys budget and fiscal addition to the above the selected candidate will also be responsible for maintaining program finances and makes recommendations to maximize the use of funds while ensuring that overall operations are within budget.

Essential Duties and Responsibilities include but are not limited to the following:
-Preparation of the New Needs (NNs) or supplemental budget requests or plan adjustments for senior management review and submission to OMB. These along with Savings/PEGs are done consistent with the Citys Budget Cycle.
-Coordinate the preparation of City Council Hearing briefing documents (for released Preliminary/January & Exec Budgets) for management review.
-Prepare contract budgets annually after the release of the Executive Budget. These show the allocation of approved funding by object codes and by vendors delivering services.
-Coordinate the preparation and completion of all OMB required budget exercises related to the Expense Revenue Capital Budgets such as: QAS Plan Updates Variances Revenue Collections etc.
-Review and approve the Agency monthly and quarterly PS and OTPS Budget Analysis prepare quarterly attrition reports & conduct complex analysis related to various areas of the budget.
-Review and approve budget modifications and informs the Director of Finance (when necessary) of these adjustments.
-Review agreements/MOUs between LD and other agencies and inform senior admin managers if there are Law Department compliance concerns.
-Prepare with Fiscal PU-16 (capital) monthly monitoring report which is used to monitor spending assess potential needs and whether funds may be rolled by OMB. Work closely with IT Procurement Fiscal and others to submit Capital requests to OMB and ensue OMB questions are addressed timely.
-Coordinate the preparation and review of the monthly IT and attrition reports for management review and decision making.
-Prepare monthly Incidental Litigation Expenses (ILE) monitoring report used to assess spending and potential requests for funding. Participate in a monthly meeting with ECS and Fiscal to address outstanding issues.
-Coordinate the preparation of certain billings to various city agencies pursuant to established agreements. Interact with Fiscal on billings and other intra-city matters. Participate in a monthly meeting on revenue & Intra-city issues w/Fiscal.
-Solicit needs from the Commercial & Real Estate Litigation Division and prepare ILE/IFA and other capital requests for funding by OMB.
-Based on contract requests/modifications submitted by ACCOs office to Fiscal review and approve contracts and other documents in FMS & PASSPort for submission to the Comptrollers office; any technical or procedural issues are raised.
-Gather case information monthly on matters formerly categorized as 098 review expenditures and follow-up or liaison with ACCs/divisions and others. Interact with ECS and Fiscal to perform quarterly OTPS expenditure analyses to identify any budget pressures and new needs that may have to be addressed.
-Along with Fiscal perform expenditure analysis review and monitoring of 50-h hearings; others are made aware of any budget pressures and new needs that may have to be raised.
-Request and review revenue information and participate in the follow-up on OMB inquiries.
-Liaison with Divisions and oversight entities (City State Federal) on issues relating to budgeting/grants for and monitoring the provision of legal services.
-With latitude for independent judgment and/or at the direction of senior managers perform special projects relating to budget administration/allocation (i.e. CAP IFA Burden Rate etc.) with potential impact on operational efficiency and productivity.
-Stay informed of internal and external communications for budget planning and funding implications.
-Assist the Director of Finance Chief and Deputy Chief of Administration in all financial matters for the Division; act as a liaison with OMB on all money matters within the agency.
-Supervise the Budget and ECS units and coordinate training and other professional development matters.
-Work on special projects as necessary and/or as directed by either the Director Of Finance or the Chief of Administration.

PREFERRED SKILLS / QUALIFICATIONS:
-Strong written and spoken communications skills with demonstrated ability to effectively communicate and explain complex ideas to people with varying degrees of familiarity with the subject matter.
-Strong analytical skills with a demonstrated attention to detail.
-Organizational aptitude with the ability to manage multiple often-competing priorities calmly and proficiently while adhering to strict deadlines.
-Ability to work independently with minimal oversight while also collaborating with peers on a regular basis.
-Interpersonal skills and the ability to maintain working relationships with Counsels office staff OMB taskforces and agency staff.
- Proficiency with Microsoft Outlook Word and Excel is required. Basic knowledge of Access a plus.
- Background and / or demonstrated interest in public service.

ADMINISTRATIVE STAFF ANALYST - 10026

Qualifications :

1. A masters degree from an accredited college in economics finance accounting business or public administration public health human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; or in management or methods analysis operations research organizational research or program evaluation; or in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management. Eighteen (18) months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.

2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

4. A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

5. A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma and at least two years of experience as described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time