Lead Case Manager

Job title - Lead Case Manager

Location - Olympia

Compensation - $35.10 - $39.42/hr. ( $73000 - $82000/annual)

Schedule - M-F 5 am - 1:30 pm

Work at Evergreen Treatment Services and make a difference in our community!

• ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values.
• Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity health equity and community justice.
• Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients clients and staff members that provide more information and a clear picture regarding our organizations essential work.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• The Case Management Team Lead provides daily support and guidance to Case Managers serving individuals with complex needs including those experiencing homelessness dualdiagnosis mental health conditions and substance use challenges.
• This role ensures consistent high-quality service delivery through effective communication coordination and oversight of case management functions.
• The ideal candidate is well-organized reliable professional and committed to fostering an inclusive participant-centered environment.
• This position is rooted in ETS Philosophy of Care emphasizing Collaboration Compassion Diversity Empowerment Holistic Approaches Innovation and Integrity.

What you contribute to this role:

Participant Discharges

• Receive discharge information from Case Managers and complete the discharge process in the system.
• Ensure participants are appropriately transitioned out of active case management services.

Case Assignment & Monitoring

• Assign new cases equitably based on caseload size and staff capacity.
• Distribute referrals in a balanced and fair manner.
• Regularly review the electronic health record (SAMMS) and PointClickCare (PCC) to ensure timely and accurate documentation.
• Track caseload trends and identify when adjustments or additional support are needed.
• Maintains a case load of participants.
• Provide support to team on TIM (Treatment in Motion) in Shelton as needed.

Team Coordination & Communication

• Lead morning huddles to discuss priorities updates and case needs.
• Promote open communication among team members and across departments.
• Share program updates policy changes and resource information promptly.

Staff Support & Supervision

• Provide daily guidance mentorship and support to Case Managers.
• Serve as the first point of contact for questions challenges or escalated participant concerns.
• Ensure adequate staffing coverage to meet program and participant needs.
• Collaborate with supervisor to identify training needs and opportunities for staff development.
• Provide outreach engagement intensive case management and care coordinator services for assigned participants.

Regulatory & Compliance Expectations

• Consistently adhere toestablishedpolicies procedures and documentation timelines.
• Protect participant privacy and confidentiality at all times in accordance with HIPAA.
• Follow confidentiality requirements outlined in 42 CFR Part 2.
• Maintain the highest standards of professional ethics and conductin accordance withapplicable laws regulations and professional codes of practice.
• Attend professional development and other relevanttrainingasrequired.

Resource & Data Management

• Maintain organized up-to-date resources forms and materials in SharePoint.
• Support documentation quality by reviewing case notes SAMMS/PCC entries and compliance standards.
• Assist with data collection and tracking for reporting and program improvement.

Leadership & Program Support

• Model professionalism accountability consistent attendance and participant-centered care.
• Foster a positive collaborative and supportive team culture.
• Assist with implementing workflows program initiatives and quality improvement projects.

Equity Ethics & Culture Alignment

• Demonstrate understanding of racial justice and social equity.
• Commit to creatingan equitableenvironment for all ETS participants and staff.
• Build andmaintainrespectful effective relationships across diverse racial ethnic sexual orientation gender identity and socioeconomic backgrounds.
• Support the organization-wide efforts to reimagine our interconnectedness within our community to overcome aspects of our society and organizational culture shaped by white supremacy and settler colonialism.

Treatment in Motion (TIM)

• The Case Management Team Lead for the Treatment in Motion (TIM) program provides leadership and supervision to a team delivering outreach engagement and intensive case management to adults experiencing homelessness behavioral health challenges and opioid use disorder.
• This role oversees staff in building trusting relationships with participants supporting access to MOUD treatment housing medical care mental health services and ensures the development and maintenance of individualized service plans.
• The Team Lead coordinates care with community providers advocates for participants across systems monitors documentation and program compliance and fosters a collaborative traumainformed team environment.
• In addition to mentoring and supporting staff the role includes carrying a reduced caseload participating in program improvement initiatives ensuring site and community safety and conducting local travel as needed to meet participants where they are.

Note: New and/or different duties and responsibilities may be assigned to this job at any time

Qualifications

Education:

• Bachelors degree in social work Social Sciences psychology behavioral health or related field preferred.
• Relevant lived experience and/or professional training in behavioral health or case management is highly valued.
• Experience providing services from a harm reduction perspective to individuals experiencing behavioral health challenges is highly desirable.

Experience:

• At least 1 year of leadership or supervisory experience (preferred).
• Minimum two years providing case management or behavioral health services to individuals with mental health substance use or homelessness-related challenges (highly desirable).
• Strong organizational skills with consistent reliability and professionalism.
• Effective communication and collaboration skills with diverse staff and participants. Familiarity with electronic documentation systems (SAMMS/PointClickCare) is a plus.

Skills & Competencies:

• Strong understanding of behavioral health principles care coordination and recovery-oriented systems of care.
• Excellent communication organization and documentation skills.
• Ability to work effectively with diverse populations and maintain professional boundaries.
• Proficiency in Microsoft 365 and electronic health records (EHR).
• Valid drivers license and ability to travel locally.

Additional Essential Information PhysicalConditions andRequirements:

• The employee may be exposed to illicit drug residues and fumes or other bio-hazardous materials when carrying out job functions. There is also potential for exposure to bloodborne pathogens. ETS will provide employees withappropriate trainingto limit the risk of exposure to bloodborne pathogens. Policies and procedures are in place addressing each item specifically.
• Theemployeeisregularlyrequiredtostandsit;usehandsandfingershandleor feel objects tools or controlswithhands and arms and talk or hear; walk and kneel; occasionally to climb balance or stoop; rarely to crouch orcrawl.
• In addition the positionwill require the employee to work outside in inclement weather.
• The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilitiesrequiredbythisjobincludeclosecolorandperipheralvisionandthe ability to adjust focus. The noise level in the work environment is moderate.

EquipmentUsed:

• Computer photocopier fax machine and cell phone.

Inclusivity andReasonable Accommodation: Evergreen Treatment Services is an Equal Opportunity applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status. ETS will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodationcreates an undue hardship for alsoseekto provide reasonableaccommodationfor the interview process.

Check Out ETS Excellent Benefits - Part of Your Total Rewards Package in this Role!

Key Benefits:

Medical and Dental benefits as well as voluntary Vision benefits.

403b Retirement Plan with employer match starting at 2% at 1 year and Roth IRA.

Basic Life/ADD/FSA tax saving accounts for health and dependent care.

Employee Assistance Program (EAP) voluntary long-term disability coverage.

Vacation (2 weeks/year access at 6 months)

Sick leave (24 days/year access at 30 days).

Mental health leave (12 days/year access at 30 days).

Holidays (12 days/year) and one Floating Holiday per year.

Exceptional Perks:

Wellness stipend ($50/month) to use for wellness benefits such as massage fitness classes gym membership meditation therapy park passes etc.

Transportation stipend or pass and mileage and parking reimbursement when traveling for work.

License renewal reimbursement and tuition/training assistance.

Referral bonus ($100/$250) and sign-on bonuses for some positions at certain times.

Longevity awards ($50 - $750 over milestone anniversaries and for REACH programs).

Discounts for Woodland Park Zoo Verizon Wireless and Corporate Shopping.

Professional development: ETS is committed to supporting all staff in fulfilling their continuing education requirements and on their career paths so that ETS is a place to thrive long-term.

Explore Working at ETS and Apply for This Position!

To learn more about ETS visit our website at .