Governance, Administration and Committees Coordinator

About Us

HumanAbility is a Jobs and Skills Council for the health human services aged care and disability sport & recreation and early childhood industries.

HumanAbilitys objective is to advance education by supporting skills and workforce development for the above specified industries. It is a values-based organisation that is not-for-profit industry-owned and led that is contracted by the federal government.

HumanAbility will achieve its objectives through:

Implementation of the Jobs & Skills Councils Strengthening Australias National Vocational Education and Training System program or its replacement program and similar programs supported by governments and/or industry;

Workforce planning activities that develop strategies to address workforce challenges using high-quality data and evidence on current and emerging skills needs (in collaboration with Jobs and Skills Australia) associated with a range of educational pathways including vocational education and training (VET) and higher education;

Formal and informal training product development including resources aligned with standards set by Skills Ministers to improve the quality speed-to-market and responsiveness of nationally recognised training products;

Contributions to the implementation promotion and monitoring of VET; and

Industry stewardship to advance education by acting as a source of intelligence on issues affecting relevant industries and national training system opportunities.

For further information please see the Department of Employment and Workplace Relations factsheet on the role of JSCs in industry engagement reforms.

The Governance Administration and Committees Coordinator enhances organisational capacity and effectiveness by providing key administrative and governance support to the Board and other committees across HumanAbility. This full-time ongoing role (subject to funding currently through mid-2028) can be based anywhere in Australia and will involve regular travel for meetings workshops and industry events.

About the Position

The Governance Administration and Committees Coordinator plays a key role in strengthening HumanAbilitys governance and operational effectiveness. The position provides high-quality administrative and secretariat support to the Board and a range of governance and advisory committees including Industry Advisory Technical and project-specific committees.

Working closely with Board Directors senior executives and leaders the role supports the smooth operation of governance forums through the coordination of meetings preparation and distribution of papers and accurate minute-taking. The Coordinator brings a strong focus on systems processes and governance with excellent organisational and stakeholder management skills and thrives in a dynamic fast-paced environment.

Key Accountabilities

Senior Administration & Committees Coordination

Provide high-level administrative and secretariat support to the Board Board Committees Chairs and Company Secretary

Coordinate end-to-end committee operations including agendas papers briefings minute-taking and follow-up actions

Support key organisational committees such as Industry Advisory Committees and Technical Committees

Prepare forward meeting schedules and manage records membership documentation and induction materials

Coordinate logistics for in-person and virtual meetings across governance and consultative forums

Manage competing deadlines and ensure timely accurate dissemination of documentation

Governance & Systems Management

Maintain and manage governance and stakeholder systems (e.g. Board portals CRM SharePoint and project management tools)

Ensure documentation is prepared circulated and stored in line with governance requirements policies and Terms of Reference

Support risk management compliance and governance processes through strong systems and record-keeping

Contribute to efficient project and quality control processes from initiation to delivery

Stakeholder Engagement

Communicate confidently and professionally with Board Directors Committee Chairs the Company Secretary CEO and senior executives

Liaise with internal and external stakeholders to support committee operations and project delivery

Exercise discretion confidentiality and sound judgement in all stakeholder interactions

Provide clear updates on timelines progress and deliverables

Cross-Functional Collaboration

Work collaboratively with teams across the organisation to support governance and project outcomes

Support effective planning coordination and timeline management across multiple workstreams

Contribute insights and support cross-functional initiatives in a small fast-paced environment

Skills and Experience

A post-secondary qualification in business administration project management engagement or a related discipline or equivalent relevant experience

Demonstrated experience providing high-level administrative governance or executive support including working with Boards committees or senior leaders

Exceptional organisational and time-management skills with the ability to manage competing priorities across multiple projects and stakeholders

Strong written and verbal communication skills including high-quality minute taking and document preparation

Proficiency in Board management systems (such as Diligent or similar) Microsoft Office and project management tools; experience with Adobe highly regarded

Ability to work independently with initiative while also collaborating effectively within a fast-paced cross-functional environment

A strong understanding of confidentiality and discretion with the ability to manage sensitive and privileged information appropriately

Capacity to quickly develop an understanding of the organisation its operating environment industry priorities and broader policy or political context

High attention to detail with a proven ability to deliver accurate timely and high-quality work

A collaborative professional approach with the ability to build trusted relationships with internal and external stakeholders including Board Directors and senior executives

Other Information

There may be times when it is required to work outside normal business hours i.e. evenings and weekends to meet operational and/or stakeholder requirements and dependant on work deliverables the role may be required to undertake travel.

We operate a hybrid working model. While flexibility is supported the balance of office-based work in-person attendance at meetings events etc and remote work will vary depending on role location and business needs.

Interested

We encourage you to apply even if you dont meet every single criterion. We value diverse experiences and perspectives and your unique skills could be a great fit for our team.

We operate a hybrid working model. While flexibility is supported the balance of office-based work in-person attendance at meetings events etc and remote work will vary depending on role location and business needs.

Click on Apply button to submit your cover letter and cv. Applications will be reviewed as they are received we encourage you to apply without delay. If you have any questions about this role please contact our P&C team confidentially on