Senior Procurement & Compliance Officer

The Procurement Function of Beaumont Hospital is responsible for ensuring the Hospitals compliance with national and European purchasing regulations. The Procurement Function awards contracts for a range of medical and non-medical supply and service requirements and for high-value capital projects. Through the deployment of strategic purchasing solutions the Procurement Function safeguards the attainment of value-for-money regarding the discharge of public funds and effectively manages contractual risk on behalf of end-users throughout the Hospital. The Procurement Function routinely analyses Hospital expenditure in order to assess ongoing levels of compliance with the procurement regulations and to identify (and rectify) instances of non-compliant purchasing. Reports relating to procurement compliance levels are produced on a regular basis for review by the Head of Procurement the Director of Finance and Procurement the Board of Beaumont Hospital and as necessary for the Comptroller and Auditor General.

The role in question necessitates a demonstrable understanding of public procurement. The successful candidate will manage complex tendering procedures will lead cross-functional project teams and will provide support and advice to end-users throughout Beaumont Hospital. Additionally as a key component of this role the successful candidate will collate and interrogate purchasing data will classify expenditure in accordance with a variety of pre-determined categories and will produce compliance reports.

General

• Conducting public tendering competitions to include overseeing the successful delivery of strategic projects improving compliance and safeguarding the attainment of value for money across all of the Hospitals purchasing activities;

• Preparing reviewing and amending contracts service level agreements and terms and conditions on behalf of Beaumont Hospital thereby mitigating risk;

• Utilising innovative procurement techniques to maximise purchasing outcomes for Beaumont Hospital (e.g. competitive dialogue procedures negotiated procedures and managed equipment service arrangements);

• Liaising with HBS Procurement and the Office of Government Procurement as appropriate to determine Beaumont Hospitals participation in national procurement projects ensuring that Beaumont Hospitals requirements are prioritised in a national context;
• Ensuring a high level of communication within the Department promoting good industrial relations in employment practices and maintaining staff discipline;

• Maintaining an expertise in respect of public procurement jurisprudence regulatory amendments and industry developments.

• Maintaining records for audit purposes and interacting with the C&AG in respect of procurement compliance.

Tendering

• Ensuring Beaumont Hospitals continued compliance with the public procurement regulations through the conduct of public tendering competitions to include the development of technical specifications liaison with end-users the management of evaluation processes and the notification of tenderers;

• Successfully managing complaints and challenges arising from unsuccessful tenderers thereby mitigating the risk of formal legal challenge and avoiding attendant costs;

• Negotiating drafting and implementing contractual terms for the appointment of all new suppliers and service providers;

• Liaising as appropriate with all external stakeholders (i.e. the HSE the Office of Government Procurement and RCSI Hospitals) in order to fully avail of any benefits arising from any shared procurement and supply chain models implemented.

Compliance Monitoring and Reporting

• Collecting interpreting and presenting data and information regarding the activities of the Procurement and Supplies Department.

• Interrogating data in order to determine whether given expenditure falls under a Beaumont Hospital contract a national contract or a derogation from competition in accordance with the procurement regulations.

• Interrogating data in order to identify instances of non-compliant purchasing and to assist with the preparation of procurement planning activities.

• Inputting contract details onto the Hospitals purchasing system and linking catalogued items to contracts thereby ensuring the accuracy of expenditure data.

• Drafting reports upon ongoing compliance levels for various internal and external Hospital stakeholders.

• Liaising as required with the Hospitals Catalogue Supervisor in order to improve the accuracy and efficiency of all compliance reporting.
• Supporting the Head of Procurement in respect of the ongoing modernisation of the Hospitals Supplies Department to include monitoring instances of non-catalogue purchasing and ensuring that best practice is safeguarded at all points of the procure-to-pay cycle;

• Ensuring that sufficient safeguards and controls are in place to drive compliance and prevent ad-hoc unauthorised purchases (e.g. New Product Request Form etc.);

REQUIRED SKILLS AND EXPERIENCE

• The successful candidate will possess demonstrable experience of public procurement activities in an Irish or European context and will have knowledge of all aspects of public procurement as a regulated activity.

• The successful candidate will possess an understanding of financial governance arrangements applying to the public sector.

• The successful candidate will possess a strong track record of undertaking procurement and/or purchasing activities in a complex environment of a comparable scale to Beaumont Hospital.

• The successful candidate will possess strong stakeholder engagement skills and will be comfortable liaising with senior individuals in order to arrive at correct this regard the successful candidate will have experience of formulating appropriate solutions to complex commercial or operational problems.

• The successful candidate will be fully IT literate will possess comprehensive experience of data collation and analysis and will be comfortable with the use of financial or purchasing systems.

• The successful candidate will have a proven track-record of interrogating complex financial data derived from a variety of sources and will be sufficiently experienced regarding the production of detailed reports.

• The successful candidate will possess exemplary verbal and written communication skills and will be capable of expressing complex instructions or advice in a clear and concise manner.

• The successful candidate will be capable of independently organising his or her workload prioritising tasks appropriately and managing competing demands upon his or her time.

• As a senior resource within the Department the successful candidate will act as a leader and will motivate team members towards the attainment of common goals.

• Ideally the successful candidate will possess a third-level qualification in the field of public procurement business accountancy commerce or finance.

Informal Enquiries ONLY to:(Please note NO APPLICATIONS will be accepted via the Informal Email)