Sales Operations Coordinator
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Job Location:
Westminster, CA - USA
Monthly Salary:
$ 60000 - 75000
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
The Role
The Sales Operations Coordinator is acritical control point between revenue creation and revenue recognition. This role owns the accuracy completeness and discipline of contract CRM and ERP data as projects transition from Sales to Operations.
Success in this role is not defined by processing paperwork - its defined bypreventing downstream operational failures enabling clean handoffs and ensuring leadership can trust the data used to recognize revenue staff projects and deploy capital.
This position is ideal for ahigh-judgment detail-obsessed operatorwho enjoys finding gaps tightening systems and quietly raising the performance bar across Sales and Operations. High performers in this role develop the commercial instincts and systems fluency required to grow intoSales Operations Commercial Finance or Systems Leadershiproles.
Who We Are
GeoStabilization International (GSI) designs and installs innovative solutions that protect people and infrastructure from geohazards. We specialize in emergency landslide repairs rockfall mitigation earth retention deep foundations and grouting using advanced design/build and design/build/warranty delivery models.
We operate across the United States Canada and Australasia solving complex problems in unforgiving environments. Our culture valuesextreme ownership disciplined execution data-driven decisions and results over activity.
Responsibilities
Commercial & Data Control
- Validate thatfully executed contractsare complete compliant and accurately reflected in CRM prior to Closed-Won status.
- Serve as the final quality gate before revenue recognition - catching errors others miss.
- Ensure scope pricing terms and key metadata align across contract documents CRM and ERP.
ERP & Project Setup
- Upload and structure project budgets in the ERP system issuing job numbers and ensuring clean handoff to Operations.
- Make disciplined adjustments as projects transition from Sales assumptions to operational reality.
- Establish clean trackable metrics that Operations and Finance can rely on from day one.
Audit Reconciliation & Accuracy
- Conductmonthly audits and reconciliationssupporting sales recognition and financial accuracy.
- Identify discrepancies early resolve root causes and prevent repeat failures.
- Maintain documentation and controls that stand up under scrutiny from leadership and auditors.
Continuous Improvement
- Identify system gaps process breakdowns and data integrity risks.
- Support system improvements reporting enhancements and cross-functional initiatives.
- Bring forward recommendations that reduce friction improve speed and increase confidence in commercial data.
Qualifications
Minimum Qualifications
- Associates degree with 2 years of relevant experienceorBachelors degree in Business Administration Finance Accounting or related field.
- 13 years of experience insales operations project accounting revenue support or commercial administration.
- Strong proficiency with ERP systems and advanced Excel (reconciliation analysis structured data work).
- Demonstrated ability to identify data issues reconcile discrepancies and propose corrective actions.
- Highly organized detail-oriented and able to manage multiple priorities in a fast-paced environment.
- Clear communicator capable of working across Sales Operations Finance and leadership.
Preferred (Strong Differentiators)
- Viewpoint Vista (Trimble) experience.
- Prior experience in construction engineering or project-based businesses.
- Exposure to CRM systems (Salesforce preferred) and revenue recognition processes.
How We Evaluate This Role (Interview Focus)
- Operational disciplineand intolerance for sloppy data
- Strong judgment under ambiguity and time pressure
- Pattern recognition - seeing systemic issues not just individual errors
- Ownership mindset: If it breaks later I should have caught it earlier
- Curiosity about how systems incentives and workflows actually work
Top-10% potential candidates for this role
- Treat data accuracy as a form of leadership not admin work
- Can clearly articulate how errors upstream destroy margin schedules and trust downstream
- Proactively design controls and checklists without being asked
- Show early signs of scaling impact beyond their job description
Solid candidates keep systems candidates quietly prevent failures before anyone knows they were possible.
GeoStabilization International LLC. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law.
This role will be in-office on a hybrid schedule. Employees will be expected to work in theWestminster CO office3 days per week on Tuesdays Wednesdays and Thursdays.
The expected annual base salary range for this position in the Denver CO area is $60000 - $75000. Salary ranges are dependent on a variety of factors including qualifications experience and geographic location. Range is not inclusive of potential bonus or benefits.
Required Experience:
IC
Key Skills
- Sales Experience
- Microsoft Office
- Customer Service
- Hotel Experience
- Hospitality Experience
- Basic Math
- Microsoft Powerpoint
- Salesforce
- Filing
- Project Management Software
- Administrative Experience
- Sales Support
About Company
GeoStabilization International operates throughout the United States and Canada, specializing in Rockfall Mitigation, Landslide Repair, & Grouting Services.
