Division Administrator GI Medicine

Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization:

Medicine Division Administrato

Job Summary:

The Division of Gastroenterology Hepatology and Nutrition is seeking a Division Administrator to serve as an integral part of the leadership team for a growing Division with over 90 faculty and 76 staff students and trainees.

This position will assist the Director of the Division by directing the fiscal operational and human resource activities of the division with the goal of providing an efficient and effective environment in which the faculty and staff can accomplish their work. The Division Administrator will have direct supervision of the administrative team and will partner with key stakeholders including faculty staff and Medical Center leadership.

Responsibility for planning organizing and managing one or more functional area(s) fiscal and human resources to achieve the administrative and operational objectives of the divisional areas of responsibility in support of clinical care teaching and/or research activities; develops program goals and annual operating budgets.

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Department Summary:

The goals of the Gastroenterology Hepatology and Nutrition Division are to provide outstanding medical care to persons with diseases of the gastrointestinal tract and liver to train gastroenterology and to perform cutting-edge biomedical research to improve our understanding of digestive diseases.

There are three main goals that define the GI Division. The first component is a strong biomedical research with faculty that is focused on innovative discovery-based research. The second is the education and training of medical students residents postdoctoral fellows GI research and GI Clinical fellows. Third the clinical and endoscopic practice at Vanderbilt University Medical Center (VUMC) is focused on compassionate and outstanding patient care.

VUMC and the Nashville Veterans Affairs Medical Center (VAMC) both maintain endoscopic units as well as GI clinic facilities. Aceliac disease clinic intestinal failure and malnutrition center are housed in the Vanderbilt Center for Human Nutrition. Physicians in the GI Division also provide patient care in the multidisciplinary GERD clinic as well as in the IBD Clinic and the Motility Clinic. Inpatient and outpatient services in GI are provided for VUMC and VAMC separately. The Liver Service covers both hospitals and participates in the VUMC liver transplant program.

The Division of Gastroenterology Hepatology and Nutrition seeks a balance in its clinical and research activities. Our Web Site presents our faculty and their activities in more detail and will provide you with a comprehensive and detailed picture of our activities and interests.

Qualifications:

Job requires a bachelors degree and 5 years of relevant work experience.

Masters degree and management experience in a health care or academic medical center setting is strongly preferred

Position Highlights:

• Opportunity to partner with leadership team of internationally known physician scientists and physicians.

• Position will serve a dynamic division poised for substantial growth in a complex environment.

• Will support nationally and internationally recognized programs in patient care research and education.

Key Functions and Expected Performances:

• Financial Management of Division

• • Analyze and develop the annual division budget

  • Recommend distribution and allocation of general division resources

  • Authorize and approve expenses

  • Monitor collections and expenditures against budgets and grants; analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.

• Serve as a member of the departmental administrative team

• • Attend meetings and interact with other departments as requested by the Division Director and/or departmental administrator.

  • Resolve problems directly or in consultation with Division Director concerning staffing utilization of facilities equipment and funds

• Manage and coordinate administrative and support functions within the division

• • Develop and interpret policies and procedures for administrative staff

  • Assure that all policies are in conformance with Institutional guidelines

  • Prepare reports for management review

  • Provide oversight for personnel and payroll administration

  • Assign work priorities; conduct performance reviews disciplinary actions and in concert with others terminate employees when necessary.

  • Train in division systems and procedures.

KEY RESPONSIBILITIES

• Serve as a member of the departmental administrative team as primary representative of functional area(s).

• Attend meetings and interact with other departments as requested by the Division Chief and/or departmental administrator to ensure coordination and integration of activities in compliance with established policies and procedures.

• Resolve problems directly or in consultation with Division Chief or CBO concerning staffing utilization of facilities equipment and funds.

• Prepares reports for faculty and for managements review.

• Works independently on projects related to administrative areas of responsibility.

• Develop and implement plans goals and objectives that are consistent with department and VUMC objectives.

• Interpret adapt and communicate policies/procedures established at higher management levels to departmental staff.

• Develop authorize implement and evaluate policies/procedures for all activities under position jurisdiction.

• Create an organizational culture (both within and across departments) that provides a safe satisfying and enriching environment for employees and provides a qualified competent staff.

• Provide sound personnel and payroll administration to ensure internal salary equity within the division(s).

• Perform manpower planning and staffing needs assessment.

• Provide training for staff development.

• Assure that complaints and grievances are handled in accordance with VUMC policies.

• Develop and implement a fiscal program based on long range plans and forecasts of needs and costs.

• Serve as business manager for the division function as the contact point regarding divisional fiscal matters.

• Authorize approve and sign purchase and equipment requisition travel and other expenses.

• Monitor collections and expenditures against budgets and grants.

• Analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.

• Prepare annual operating budget for Division Directors approval and approval by Department Admin.

• Recommend distribution and allocation of general division resources.

• Coordinate division contracts binding upon VUMC with the appropriate internal and external contracting authorities.

• In consultation with principal investigator(s) develop implement and monitor the budgetary aspects of research proposals/awards.

• Represent the division internally and externally with granting agencies in the non-scientific components.

• Prepare or direct preparation of final expenditure reports.

• Formulate and administer policies and procedures for management and maintenance of physical plant.

• Make space allocation and equipment purchase recommendations.

• Consult and coordinate with VUMC services for upkeep renovation and other services.

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time energy and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies ones own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelors

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.