Accounts Payable Manager

Company Overview

Freestone Property Group is a technology-first property management company dedicated to streamlining operations and enhancing resident satisfaction. We leverage innovative solutions to provide superior service offerings. Freestone Property Group is an affiliate of Greenbrook Partners a leading investment manager with over $2 billion in assets under management (AUM) and a portfolio encompassing more than 2000 multifamily units across New York City.

Job Overview

We are seeking an experienced Accounts Payable Manager to lead the daytoday operations of our accounts payable function. This is a hands-on fastpaced role responsible for ensuring the accuracy timeliness and efficiency of all financial transactions while managing a team of 3 to 5 accounts payable professionals.

YARDI experience is required.

This role is based in our New York City office with the option for one remote workday per week.

Key Responsibilities

Accounts Payable Operations

• Supervise the daily activities of the AP Payments team (35 staff members).
• Review and verify invoices and expense reports for completeness and accuracy.
• Code and process invoices in the AP system.
• Reconcile vendor statements and resolve discrepancies promptly.
• Oversee the annual 1099 process ensuring compliance and accurate reporting.
• Prioritize daily workflow and address time-sensitive or urgent items.
• Maintain and update AP process documentation and standard operating procedures.

Reporting & Compliance

• Prepare analyze and present reports on AP metrics invoice workflow aging and outstanding payables.
• Support internal and external audit requests including walkthroughs and documentation.
• Monitor internal controls to ensure compliance with regulatory accounting and company policies.

Leadership & Staff Development

• Train mentor and develop AP team members; set performance goals and conduct evaluations.
• Foster a collaborative environment that promotes accountability efficiency and professional growth.

Vendor & Cross-Functional Collaboration

• Manage vendor relationships and facilitate timely resolution of issues.
• Partner closely with the accounting team and property management teams to support financial operations.

Strategic Financial Support

• Provide insights and analysis to identify opportunities to enhance AP processes and workflows.
• Collaborate with senior management to implement process improvements and best practices.

Required Skills and Abilities

• Bachelors degree in Accounting Finance or related field (or equivalent experience).
• Minimum of 5 years of accounts payable management experience.
• Proficiency in Yardi is REQUIRED.
• Strong understanding of GAAP and property management accounting.
• Demonstrated ability to manage multiple priorities in a high-volume environment.
• Exceptional analytical skills and attention to detail.
• Effective communication and interpersonal skills with proven team leadership experience.

Compensation and Benefits

• Competitive salary ($75000 - $80000) and the opportunity for quarterly performance-based bonuses.
• Comprehensive health dental and vision insurance plans with a generous employer contribution.
• 401(k) plan with a generous company match.
• Paid time off and holidays.
• Opportunities for professional development and career advancement within a dynamic and expanding organization.

Physical Requirements

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to hear well enough to communicate via phone or in person to all internal and external customers.
• Must be able to communicate clearly and concisely.
• Normal daily physical activities to include walking standing sitting stooping bending pushing and pulling.
• Must be able to read reports and use computer phone and other general office equipment.