Contracts Specialist 2

Thurston County, WA - USA

Yearly Salary: $ 58584 - 78912

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan design build and operate an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 18000 lane miles of state highway and 4100 bridges WSDOT manages the worlds longest floating bridge executes an award-winning Active Transportation Plan holds a record for the worlds widest tunneling project and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking an experienced Contracts Specialist 2 to join the Headquarters Accounting and Financial Services (AFS) Division in Olympia WA. Reporting to the Contracts Specialist 3 in the Procurement and Materials Management Office (PMMO) this supervisory role leads the Contract Administration and Payments (CAPS) team and ensures the accurate execution administration and documentation of construction and emergency contracts that support delivery of statewide transportation projects. The position plans organizes and oversees daily team operations including staff selection assignment training and performance management while exercising independent judgment and master-level expertise in WSDOT contracting systems policies and statewide administrative requirements. The incumbent represents coordination with contractors insurance providers and partner state agencies contributing to AFSs mission of delivering high-quality financial services that support safe reliable and cost-effective transportation solutions across Washington State.

What to Expect

Among the varied range of responsibilities held within this role the Contracts Specialist 2 will:

Advise and instruct six regions ferries facilities and headquarters personnel in the use of the Contract Administration and Payments System (CAPS) and the interaction of the following but not limited to systems: Unifier a project and asset management system the Construction Contracts Information System Database (CCIS) Transportation Information & Planning Support System (TRIPS) and the Transportation Reporting and Accounting Information System TRAINS in order to expedite and control the accuracy of data in CAPS.
Ensure that all systems that interface with CAPS are compatible. Work with IT to document and fix CAPS system errors.
Assist in the design and implementation of procedures policies systems and internal controls for the CAPS system.
Administer claims filed with the Department against contractors by subcontractors material suppliers laborers etc. assuring all claims and releases are recorded and all correspondence is answered.
Respond to Bond Status Inquires from Suretys. Work with Construction Office Risk Management WSDOT Assigned Attorneys and the Attorney Generals office.

Qualifications

To be considered for this opportunity the following are required:

Leadership & Team Effectiveness: Demonstrated ability to lead and support teams by promoting collaboration developing staff and fostering a cooperative inclusive and respectful work environment that values diverse perspectives and equitable participation.
Contracting Knowledge & Compliance: Demonstrated expertise in applying contracting policies procedures requirements and guidelines to ensure contracts are executed administered and documented accurately consistently and in compliance with departmental and statewide standards.
Issue Identification & Resolution: Demonstrated ability to accurately identify and document discrepancies in contract-related activities and initiate appropriate timely resolution processes in accordance with policy and established procedures.
Financial & Retainage Administration: Demonstrated proficiency in applying retainage requirements processing financial adjustments and ensuring compliance with contract terms and applicable policies.
Contract Execution Management: Demonstrated knowledge of contract execution standards and best practices including the ability to apply execution criteria identify required documentation enforce timelines and ensure contracts are fully executed within required timeframes (including post-award deadlines).
Contract Lifecycle Management:Manages full contract lifecycle (award through close-out) across all regions and WSF ensuring legal and financial reconciliation compliance and post-award documentation; oversees contract setup implementation monitoring and supervises two staff while administering WSDOT regional contracts.
Contractor Performance Oversight: Demonstrated skill in monitoring contractor compliance with execution and payment requirements including ensuring timely execution within established windows following award.
Invoice Review & Payment Accuracy: Demonstrated ability to review and approve invoices (e.g. DJC) for accuracy completeness and compliance with contract and policy requirements.
Records Retention & Audit Readiness: Demonstrated knowledge of records retention and auditing best practices with experience ensuring documentation meets retention accuracy and audit standards.
Continuous Learning & Professional Growth: Demonstrated commitment to continuous learning skill development and staying current with evolving policies practices and systems.
Customer Service & Responsiveness: Demonstrated ability to proactively meet the needs of internal and external customers through timely communication problem-solving and service-oriented decision-making.
Growth Mindset:Actively demonstrates a commitment to learning and growth.
Service-Oriented:Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

Regulatory & Specification Application: Demonstrated ability to interpret and apply relevant RCWs WACs and WSDOT Standard Specifications to contract execution administration and payment processes to ensure compliance and accuracy.
Payment Issue Resolution & Professional Communication: Demonstrated ability to identify analyze and resolve discrepancies in payments or contract terms through accurate documentation sound judgment and professional diplomatic communication with internal and external stakeholders.
Financial Systems & Payment Processing: Demonstrated proficiency in processing contract payments and invoices using state-approved financial and accounting systems ensuring accuracy timeliness and compliance with established financial controls.

Important Notes

This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. This position requires the ability to come into the office at least once a week and is required to attend in-person meetings on occasion.
To review the full Position Description please follow the directions in the Contact Us section of this posting.
In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicableCollective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28of the Washington Administrative Code.
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit.

Why WSDOT

Work-Life Balance We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave In addition to 12 paid holidays full-time employees mayearn up to 25 paid vacation days per year!
Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go toState Benefitsfor more information.

Check out this video to learn more:Why WSDOT

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. This information can be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries aboutthis posting you may contact the assigned Recruiter Amanda Strebeck at. Please be sure to reference Contracts Specialist 2 #00713 in the subject line.

Required Experience:

DescriptionAbout WSDOTWashington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan design build and operate an integrated transportation system that safely and efficiently moves people and g...