Library Cataloging & Preservation Associate

Position Description

Updated July 15 2025

Title: Library Cataloging & Preservation Associate

Division: Collections Exhibitions & Research

Reports to: Manager of Library Cataloging

Position Status: Full-time; Non-Exempt

Salary Range/Pay Rate: $16/hour - $20/hour

Whether igniting a passion for the study of the past empowering an interest in civic engagement or providing an introduction to the Commonwealth the Virginia Museum of History & Culture offers meaningful experiences for all. Whatever the role your work here helps bring Virginias story-past present and future-to life.

If you are curious creative and passionate about preserving and sharing Virginia history your next chapter starts now!

Position Summary:

The Virginia Museum of History & Culture (VMHC) seeks a qualified candidate for the position of Library Cataloging & Preservation Associate who has an authentic interest in the mission and work of the VMHC. The Library Cataloging & Preservation Associate supports the documentation and discovery of VMHCs published collections through the creation of catalog records digital content and metadata and other descriptive data with a focus on the serials collection. This position also performs preservation measures to prepare published and manuscript collections for storage and public access.

Duties & Responsibilities:

• Accession incoming published collections
• Create edit and maintain published title and holdings records and subscription files
• Proofread published collections cataloging to ensure adherence to standard practices
• Edit and enhance existing published bibliographic and holdings records and make corrections to existing records in all formats to maintain consistency
• Catalog selected published materials according to AACR2 MARC21 RDA and LC standards; enter articles into OCLC and download into VMHC collections management system
• Prepare collections for stack filing including creation of labels bookplates book jackets phase boxes and flat files
• Participate in projects and outreach to promote access and enhance knowledge of the published collections and other VMHC resources
• Serve on cross-functional teams and committees
• Assist library staff with reference services and library programming
• Perform other duties as assigned

Knowledge Skills & Abilities Necessary:

• Knowledge of United States and Virginia history
• Ability to use office-related computer programs (word processing database management systems spreadsheets email) equipment (printers photocopiers scanners etc.) and web-based search engines
• Knowledge of and ability to apply AACR2 MARC21 RDA and LC standards to create descriptive records
• Ability to lift boxes or various objects of at least 40 pounds
• Attention to detail and accurate data entry skills
• Ability to master operation of board and paper cutters edge rounders etc. and to measure accurately
• Excellent interpersonal and communication skills with colleagues volunteers researchers and donors

Education & Experience Requirements:

• Bachelors degree in a relevant field such as history library science or museum studies or a combination of education and library experience equivalent to a four-year degree

Notes & Special Requirements:

• Medical leave wellness and retirement benefits offered in accordance with company policy.

Application:

• If interested in this job opportunity please apply and upload your cover letter and resume to

Founded in 1831 as the Virginia Historical Society the VMHC a private non-profit organization is the oldest museum and cultural organization in Virginia and one of the oldest and most distinguished history organizations in the United States. The museum cares for a renowned collection of more than nine million items representing the far-reaching story of Virginia.

The Virginia Historical Society is an Equal Opportunity Employer.

Required Experience:

IC