Chief of Staff Senior Executive Assistant
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Chief of Staff / Senior Executive Assistant
(Senior Executive AssistantLevel) Working Directly with the Founder
Location: Remote (South Africa preferred)
Schedule: Full-time aligned with UK / European business hours
Compensation: Competitive based on experience and seniority
Reports To: Founder & CEO
Salary: $4500-$5000 USD per month (The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)
A Note from the Founder
As our company has grown so has the complexity around it.
More ideas.
More conversations.
More opportunities.
More responsibility to protect what matters.
This role exists to bring clarity order and calm to that complexity.
I am looking for a Chief of Staff who functions as a high-level executive partner. Someone I can trust implicitly. Someone who understands context anticipates needs and helps ensure that my time energy and attention are focused on the things that truly move the business forward.
This is not a junior assistant role and it is not an operational leadership role.
It is a senior highly trusted position at the center of the business.
If you are someone who finds purpose in supporting a founder orchestrating priorities and helping a mission-driven company operate with intention this role will be deeply rewarding.
Founder & CEO
About the Company
This is a mission-driven profitable eight-figure global brand focused on helping people design better lives through small consistent rituals that compound over time.
The company is the creator of one of the most recognized journals in the world with over four million products sold globally and a community spanning founders CEOs creatives athletes and everyday individuals committed to intentional living.
The business is thoughtfully built values-led and on a clear trajectory toward becoming a $100M global brand with long-term impact.
The Role
The Chief of Staff / Executive Partner is a senior high-trust role that supports the founder directly.
You are the person who ensures priorities are clear communication is clean decisions are followed through and nothing important falls through the cracks.
You will manage the founders professional world holistically including inbox scheduling preparation coordination follow-up and context management. While the title includes Chief of Staff this is fundamentally a senior executive assistant role with elevated judgment autonomy and responsibility.
You are not expected to run departments or manage teams. Your value comes from discretion anticipation execution and protecting focus.
What Youll Do
Founder Support & Priority Management
- Manage complex calendars and schedules with intention and context
- Act as a gatekeeper for meetings requests and incoming priorities
- Proactively structure days weeks and travel around what matters most
- Manage and triage inbox with sound judgment and clarity
Preparation & Follow-Through
- Prepare briefs agendas and background context ahead of meetings
- Capture notes decisions and action items
- Ensure follow-ups are completed and looped back appropriately
Communication & Coordination
- Draft and refine internal communications emails and updates
- Coordinate across teams to ensure alignment with leadership priorities
- Represent the founder in select meetings when appropriate
Context Management
- Hold broader business context so the founder does not need to
- Anticipate needs before they arise
- Surface issues gaps or conflicts early and calmly
Systems & Organization
- Maintain clarity across documents tools and workflows (Notion shared drives task systems)
- Create simple systems that reduce friction and mental load
- Keep information organized current and easily accessible
Trusted Partner
- Serve as a sounding board when needed
- Handle sensitive information with absolute discretion
- Actively protect focus energy and decision quality
Who You Are
Background
- 5 years supporting founders CEOs or C-suite executives
- Experience operating as a senior executive assistant or Chief of Stafftype partner
- Comfortable working with high trust autonomy and ambiguity
Core Traits
- Exceptionally organized with strong attention to detail
- Calm grounded and steady under pressure
- High judgment with low ego
- Proactive anticipatory and deeply reliable
Communication
- Clear thoughtful written communication
- Confident liaising across senior stakeholders
- Knows when to push when to pause and when to protect time
Values Alignment
- Resonates with mindfulness intentional living and personal growth
- Cares about how work gets done not just outcomes
- Finds fulfillment in enabling others to do their best work
Why This Role Matters
This role exists to create space.
Space for better decisions.
Space for deeper focus.
Space for a mission-driven company to grow without unnecessary friction.
Your work will quietly but meaningfully influence a brand that touches millions of lives around the world.
This is a role for someone who finds fulfillment in excellence trust and long-term impact rather than visibility.
Key Skills
- Compliance Management
- Customer Retention
- Quality Assurance
- Customer Service
- Extensive Knowledge
- Account Management
- Front Office
- Telephone Calls
- Needs Analysis
- Cold calls
- Business Relationships
- Customer Complaints
- Sales Goals
- Sales Process
- New Clients
