Operations Assistant, Part-Time, Temp

As the leading global type 1 diabetes (T1D) research and advocacy organization Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government regulatory officials and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- were empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat prevent and ultimately cure T1D and its complications. Always we are guided by a single purpose: As we drive towards curing type 1 diabetes we help make everyday life better for the people who face it.

Summary

The Operations Assistant (OA) at Breakthrough T1D is integral in the day-to-day execution of fundraising and community engagement event efforts donor and supporter management office operations marketing and event logistics to support our organizational strategy and mission. The OA helps to organize coordinate implement and expand a variety of the territorys development activities that build and strengthen links to potential and existing volunteers and donors and that grow the territorys reach revenue and engagement. Their relationships with constituents and donors on behalf of Breakthrough T1D ensure the expansion of our reach to support maximum territory growth to further our mission.

The Operations Assistant role focuses on key operational needs of the territory that support relationship building with donors and fundraising volunteers. They are a force multiplier for their territory colleagues in driving impact and strengthening both donor and volunteer engagement resulting in increased revenue and results.

This individual is a detail-oriented team player who can effectively manage competing priorities and complex details through collaboration communication and engagement. They support the implementation of organizational strategies through their territory to drive optimal results and actively demonstrate and promote enterprise-wide mindsets.

TheOhio Territoryencompasses the State of Ohio 9 counties in Northern Kentucky 5 counties in Southeast Indianaandplays a vital role in the organizations success. TheOhioterritory has 10 staff 3 Chapter Boards and 6 events collectively driving nearly $5 million in total net revenue.

This is a remote role but the ideal candidate resides in Columbus/Cleveland.

Key Responsibilities

Fundraising Operations 75%

• Provide administrative support for fundraising activities which includes updating CRM records executing mail/email solicitations and preparing information needed for meetings.
• Manage Greater Giving data entry including management of sales CRM crosschecks and RSVPs for three Spring galas.
• Support auction preparations including development of event of collateral.
• Manage ordering of event collateral signage and other materials to support a positive and engaging participant experience; help ensure brand compliance and use of all available branded materials as appropriate.
• Proactively manage shopping packing lists for events and storage inventories to ensure successful and smooth event execution.

Administration 10%

• Develop expertise in platforms used for fundraising management event management constituent management and financial management as appropriate. Emphasis on providing CRM and Greater Giving (GG) data entry support for the territory.
• Supports the lead financial operations staff member; ensure the proper handling of invoices and territory expenses; partner with Donor Services and Donations Processing team for coding gifts; follow up with donors with outstanding payments to facilitate payment; provide financial reporting as needed.

• Provide administrative support to Territory Executive and chapter staff as needed.

Volunteer Management 10%

• Support event day volunteer recruitment and communication; Support as a point-person and coordinator of day of event volunteer training and volunteer assignments.
• Support administrative/project-based volunteer recruitment and communication; Serve as point-person and coordinator of administrative volunteers in the New Jersey office.
• Support the identification cultivation and development of key volunteers and elevate prospects to P2P Signature Events and Philanthropic Engagement territory colleagues as appropriate.
• Ensure meaningful engagement of volunteers at all levels and engage in good working relationships with key volunteer partners.

Awareness 5%

• Support process for all SFMC communications on behalf of the territory support chapter liaison with Marcom partners in the preparation and sending of communications.
• Support the creation and execution of any hard-copy mailings for the territory/chapter.
• Support Operations Coordinator on ensuring timely and relevant updates to chapter and event websites.
• Support and maintains the vision mission priorities and guiding principles of the organization.
• Understand the strategic direction and purpose of the organization and supports the Territorys fundraising strategies and business needs.

Qualifications

• 2 years of administrative operations or business/volunteer experience preferred. Fundraising and event experience preferred.
• Experience partnering with strong and active volunteers preferred.
• Demonstrate a high degree of energy integrity courage empathy and creativity. A team player who can achieve individual objectives and support those of the entire chapter team. Proven ability to successfully manage various event details timelines and skilled in efficient time management. Able to meet deadlines under pressure. Detail-oriented and strong organizational skills.
• Ability to be an enthusiastic spokesperson/representative of Breakthrough T1Ds mission. Clear communicator.
• Proficient with MS Office and constituent management databases. Proficiency in the Greater Giving platform strongly preferred.

• Knowledge of administrative procedures such as coordination of people and resources planning and resource allocation as well as ability to develop presentations reports and business correspondence manage files and records and coordinate office procedures.
• College degree or equivalent combination of education and experience.
• Ability to travel within the Territory footprint. Occasional evening and weekend work required as needed.

Target Salary: $20-$22 an hour

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers handle or feel objects tools or controls. The employee is occasionally required to stand walk sit reach with hands and arms climb or balance and stoop kneel crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision distance vision color vision peripheral vision and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Benefits:

Breakthrough T1D offers competitive benefits including medical dental and vision coverage a 403(b) retirement plan voluntary benefits flexible spending and commuter benefit accounts an employee assistance program (EAP) life and disability insurance performance-based bonuses and generous paid time off. Benefits may vary by job level and full time or part time status.

Additional information:

Requests for medical religious and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal state and local laws.

Breakthrough T1D supports a diverse and inclusive workforce.
Breakthrough T1D is an Equal Opportunity Employer.
All your information will be kept confidential according to EEO guidelines.