Administrative Assistant

Do you excel at keeping people organized informed and supported

Frasier is seeking a highly organized proactive and service-oriented Administrative Assistant to support our Executive Leadership Team (ELT) and ensure smooth dayâtoâday office operations. This role blends executive support with general administrative duties acting as a central coordinator for meeting scheduling communication office logistics and business needs.

You will help coordinate schedules plan meetings prepare materials support communication and maintain a professional and welcoming environment. The ideal candidate is a thoughtful communicator a relationshipâbuilder and someone who thrives in a fastâpaced dynamic setting while handling sensitive matters with discretion and sound judgment.

WHO WE ARE

Frasier is a purpose-driven nonprofit 501(c)(3) life plan retirement community that has been part of the Boulder community since 1960. Guided by our core values we foster community cultivate curiosity and inspire excellence while demonstrating respect and accountability in everything we do. Our purpose is to build community that inspires and celebrates life.

WHAT WE OFFER

Competitive Pay: Starting at $22.60/hour with potential for more based on experience and qualifications.

Comprehensive Benefits:

• 83% of Health Dental & Vision Insurance premiums covered by Frasier
• 401(k) Retirement Plan 100% match on the first 5%
• 100% Employerâpaid Disability and Life Insurance
• Generous Paid Time Off (accrue up to 18 days/year)
• Tuition Reimbursement up to $5250 per year
• Free Onâsite Fitness Center
• Free Employee Assistance Program (EAP)
• $10 YMCA membership
• Free EcoPass (bus pass) for fullâtime team members

Meaningful Work: Support nearly 500 residents and the teams who care for them.
Professional Growth: Training and advancement opportunities.
Inclusive Culture: A welcoming workplace that values belonging and diversity.
Beautiful Location: Work in Boulder with stunning views.

HERES WHAT YOULL DO

Executive & Leadership Support (50%)

• Coordinate and manage calendars for the Executive Leadership Team including meetings appointments and travel.
• Serve as a primary point of contact for internal and external stakeholders prioritizing communication with sound judgment.
• Partner with the Board Liaison Coordinator to support Board meetings and CEO needs including materials logistics and planning.
• Prepare proofread and format executive correspondence project plans presentations and reports.
• Interface with residents and team members on requests.
• Support meetings by preparing agendas materials scheduling rooms arranging food logistics and technology setup.
• Track action items deadlines and followâups to ensure timely completion.
• Arrange domestic and international travel itineraries and all related logistics.

Office & Administrative Support (25%)

• Provide dayâtoâday administrative support to maintain an organized professional and welcoming office environment.
• Coordinate office service partners (copiers catering housekeeping IT etc.) as directed.
• Support team members with basic IT troubleshooting and assistance.
• Ensure team member information and Uniguest content is kept up to date.
• Organize and order office supplies.
• Assist with meeting room scheduling and coordination.
• Support onboarding preparation for new employees including workspace setup and access coordination.
• Assist with expense reports invoice processing and basic budget tracking.

Project & Program Support (15%)

• Provide administrative support for special projects initiatives and internal events.
• Assist with planning leadership meetings retreats staff celebrations and internal events.
• Maintain tracking systems for recognition programs including birthdays anniversaries and milestones.
• Prepare and coordinate sensitive or special correspondence (condolences congratulations acknowledgements etc.).

Records Systems & Information Management (10%)

• Maintain organized electronic and physical filing systems ensuring accuracy confidentiality and accessibility.
• Manage document storage and retention in line with policies and regulatory requirements.
• Support administrative systems and collaboration tools such as SharePoint Planner calendars and databases.

CONFIDENTIALITY RELATIONSHIPS & PROFESSIONAL STANDARDS Always

• Maintain the highest level of discretion and confidentiality.
• Demonstrate professionalism judgment and ethical behavior at all times.
• Act as the face of the team when managing resident requests.
• Build collaborative and trusted relationships across the organization.
• Serve as a positive ambassador for Frasier and a trusted partner to executives.

HERES WHAT YOULL NEED

• Minimum of 3 years of administrative or executive support experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint).
• Experience with SharePoint MS Planner and online scheduling tools.
• Experience with office equipment and technology.
• Strong organizational skills and ability to manage multiple priorities.
• High degree of professionalism and discretion.
• High school diploma required; associate or bachelors degree preferred.

WHAT MAKES YOU SUCCESSFUL HERE

• Exceptional attention to detail accuracy and followâthrough.
• Strong problemâsolving and criticalâthinking skills with a proactive mindset.
• Ability to work independently and collaboratively in a fastâpaced environment.
• Professional serviceâoriented demeanor with confidentiality in handling sensitive matters.
• Ability to build trusted relationships with executives team members and external partners.
• A natural collaborator who contributes to a positive and supportive environment.

KEY STRENGTHS & COMPETENCIES

Execution & Results

• Manages complex schedules and logistics with precision.
• Handles multiple projects gracefully and navigates shifting priorities.
• Takes ownership from start to finish.
• Anticipates needs and proactively addresses challenges.

Thinking & Reasoning

• Uses sound judgment in navigating competing demands.
• Asks questions seeks clarity and connects dots.
• Handles sensitive information with discretion.

Relationship Building

• Builds strong trusted relationships across all levels.
• Fosters collaboration and alignment across departments.
• Maintains a calm professional presence even under pressure.
• Approachable dependable and responsive.

Communication & Influence

• Tailors communication to executives board members and team members.
• Ensures clear consistent messaging across audiences.
• Builds trust through timely and respectful communication.

Applications will be accepted through February 16 2026 or until the position is filled.

WHAT WE DO

We proudly support nearly 500 residents with a full continuum of care including independent living assisted living memory support skilled nursing/long-term care and a holistic approach to wellness. With a rich history of providing exceptional services Frasier is founded on trust care and innovation. While we honor our past we are deeply committed to shaping the futurecontinuously evolving to meet the needs of our community through progressive practices and forward-thinking initiatives. These principles shape a supportive and enriching environment for both residents and team members.

Frasier is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment where all employees feel valued respected and empowered to contribute their unique perspectives. We do not discriminate based on race color religion sex sexual orientation gender identity national origin age disability genetic information veteran status or any other characteristic protected by law. We actively work to provide reasonable accommodations to ensure employees can successfully meet the requirements of their roles. We encourage applications from individuals of all backgrounds and experiences.

Required Experience:

Junior IC