Special Events Assistant

Full-time Nonexempt $30.77/hour

Background

Internationally recognized as a premier museum and research center the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts.

The collection originated with Henry Clay Frick () who bequeathed his home paintings sculptures and decorative arts to the public for their enjoyment. The institutions holdingswhich encompass masterworks from the Renaissance through the nineteenth centuryhave grown over the decades more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library founded in 1920 by Helen Clay Frick daughter of the museums founder. Recognized as one of the worlds top art history research centers it has served students scholars and members of the public free of charge for generations.

The Frick has undergone a comprehensive renovation and was open in a temporary home Frick Madison from 2020 through early 2024 while renovations were underway at the mansion on 70th addition to special exhibition galleries and education spaces we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025.

Workplace culture

At the Frick Collection we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting while offering an excellent opportunity to appreciate some of the worlds finest works of art.

The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race color religion sex age national origin disability pregnancy genetic information military or veteran status sexual orientation gender gender identity or expression marital and civil partnership/union status alienage or citizenship status creed genetic predisposition or carrier status unemployment status familial status domestic violence sexual violence or stalking victim status caregiver status or other characteristics protected by law. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Position Summary

The Special Events Assistant provides administrative operational and client-support services for The Frick Collections Special Events department. Reporting to the Head of Special Events the Special Events Assistant will join a team-oriented and supportive department responsible for the planning and execution of The Frick Collections roster of internal events fundraisers and venue rentals.

The Assistant serves as a primary point of contact for event clients providing professional and timely support to ensure seamless event operations and to uphold the highest service standards.

Responsibilities include but are not limited to the following:

General Administrative Support:

• Master Events Calendar Tracking
• SE Phone Line
• SE Email Inbox Management
• Vendor Invoices and Payment Requests
• Project manage select events as assigned
• On-site event contact as assigned

External Events supporting the Manager of Event Sales and Operations:

• Manage initial rental inquiries via phone email and in-person
• Provide information on venue availability pricing and policies to prospective clients
• Assist clients through the rental process including site visits contracting and invoicing
• Maintain accurate rental calendars client records and event files using Tripleseat platform
• Support event load-ins set-ups and breakdowns as required
• Maintain organized records of rentals payments and correspondence
• Assist with data entry reporting and post-event close-out

Internal Events supporting the Senior Manager of Special Events:

• Fundraisers
  • Assist with Guest Organization
  • Raisers Edge Database Management
  • Donor Invoices
  • Acknowledgements and Receipts

Physical Requirements

The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s).

Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds.

Skills/Experience/Education

The education and/or experience requirements listed below are representative of the knowledge skill and ability required to successfully perform the essential duties of this position. We recognize that people come with a wealth of experience and diverse talent beyond just the technical requirements of a job. If your experience does not match exactly what you see listed here but you feel you would be able to make a positive impact in this position please still consider applying.

• Preference of one to two years in a professional environment which could include experience in event planning fundraising internships customer service etc.
• Excellent time management organizational and communication skills to manage simultaneous projects with prudent judgment in split-second decisions.
• Ability to interact with internal and external stakeholders of all levels with professionalism and courtesy.
• Computer fluency including Microsoft Office suite (Word Outlook Excel PowerPoint)
• Software experience preferred but not required:

o Event management software such as TripleSeat Artifaxor GoFMX

o Donor fundraising database such as Raisers Edge or Tessitura

Benefits in Employment with the Frick Collection

Paid Holidays: All full-time employees are eligible for 14 paid holidays (all federal holidays including Juneteenth and Election Day) including four floating holidays; two may be used in the first half of the calendar year two may be used in the second half of the calendar year.

Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of subsequent years eligible full-time employees accrue up to 12 sick days and 25 vacation days/year.

Family leave: In addition to adhering to all federal family leave laws we provide all eligible employees with paid bereavement and family leave.

Health Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employees sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employees annual salary.

Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan 403(b) and a defined benefit pension plan.

Wellness Programs at the Frick include an Employee Assistance Plan a discount on Citi Bike memberships and a discount on bike helmets.

Additional benefits include discounted transit benefits flexible spending accounts for health dependent care and commuting costs.

Employment Status and Compensation

This role is a full-time nonexempt 35 hour/week role.

There are options for remote work on a limited basis as determined by departmental needs and under the supervision of the Head of Special Events. Though staff will be expected to work onsite much of the time

The base annual salary for this role is $56000. The hourly rate for this role is: $30.77/hour; the overtime rate (hours worked over 35 in a workweek) is $46.16/hour.

Since the Special Events department hosts events and other activities on evenings and weekends the Assistant may be relied upon to work to support these evening and weekend events.

Apply here or send resume and cover letter to:

Head of Special Events

The Frick Collection

1 East 70th Street

New York NY 10021

Timeline

Applications will be accepted on an ongoing basis as long as this posting is active. Anticipated start date will be early March.

Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels.

This description shall not be construed as a contract of any sort for a specific period of employment.

Benefits subject to change and may differ based on employee status.