Administrative Assistant

University City Housing Company

Job Location:

Philadelphia, PA - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

University City Housing Companyis seeking a motivated and professional AdministrativeAssistant.

Join a fast paced and growing industry in an ideal Center City Location. We are a Philadelphia-based Property Management Company with significant real estate holdings in and around the Philadelphia metropolitan area.

Our current portfolio consists of 4000residential units and 250000 square feet of commercial space. The candidate will gain exposure to complex business matters and will contribute to strategic initiatives and philanthropic goals as well as be responsible for general office and administrative successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results. Candidate must be highly organized enthusiastic and confident self-starter.

Duties include but are not limited to:

Manage calendars appointments and scheduling for the Executive Office
Prepare emails reports presentations and other documents as needed
Handle incoming calls mail and general correspondence
Serve asa professional and friendly point of contact for internal and external inquiries
Greet and assist visitors and vendors to the Executive Office
Maintain organized digital and physical filing systems
Oversee daytoday office functions including supply inventory ordering and vendor coordination
Ensure the workspace is clean and functional
Manage office equipment maintenance and coordinate repairs as needed
Help coordinate company events meetings and team activities
Handle special projects as assigned
Communication with all facets of the organization: Executive/Senior Management Human Resources Accounting Maintenance Technicians Property Managers Leasing Specialists Vendors Contractors and Residents
Maintain confidential information.
Provide customer service support including answering phones taking messages and responding to inquiries.
Provide administrative support including filing data entry copying faxing ordering supplies etc.
Ability to multi-task and handle a variety of different situations
Support and assist with the organization of the Managing Director & Executive Office staff.
Monitor parking dispatch or towing companies for vehicles in violation.
5 days / week in office position

Qualifications:

1-3 years in an administrative or executive support role preferred.
Bachelors Degree from an accredited college or university.
Ability to multi-task and handle a variety of situations.
Organized with high attention to detail.
Proven ability to manage and prioritize a varied workload and meet deadlines.
Ability to take on additional responsibilities.
Must be enthusiastic personable organized and detail oriented.
Strong written and verbal communication skills are necessary as this position is required to work directly with executive staff.
Capable of working independently as well as with a team.
Ability to use time and resources efficientlyto solve issues.
Able to prioritize urgent projects while working in a fast-paced environment.
Ability to present and synthesize information concisely.
Highly proficient with Microsoft Office Suite.

Our Comprehensive Benefits Package for Full-Time Employees Includes:

Opportunities for professional and personal development and career growth
Competitive Salary
Comprehensive Health Insurance - Medical Dental Vision
Medical & Dependent Care Flexible Spending Accounts (FSA)
Retirement plan 401(k) with up to 4% employer match
Paid Time Off (vacation sick 9 holidays 2 floating holidays)
Employer-paid Short-term Disability
Voluntary Long-term Disability
Voluntary Life Insurance
Voluntary Hospital Indemnity Insurance
Employee Assistance Program (EAP)
Annual Awards & Recognition
Company Paid Certifications & Licensing
Employee Referral Program
Apartment Discount Available

Link to our real estate portfolio:

Required Experience:

Junior IC

Manage calendars appointments and scheduling for the Executive Office
Prepare emails reports presentations and other documents as needed
Handle incoming calls mail and general correspondence
Serve asa professional and friendly point of contact for internal and external inquiries
Greet and assist visitors and vendors to the Executive Office
Maintain organized digital and physical filing systems
Oversee daytoday office functions including supply inventory ordering and vendor coordination
Ensure the workspace is clean and functional
Manage office equipment maintenance and coordinate repairs as needed
Help coordinate company events meetings and team activities
Handle special projects as assigned
Communication with all facets of the organization: Executive/Senior Management Human Resources Accounting Maintenance Technicians Property Managers Leasing Specialists Vendors Contractors and Residents
Maintain confidential information.
Provide customer service support including answering phones taking messages and responding to inquiries.
Provide administrative support including filing data entry copying faxing ordering supplies etc.
Ability to multi-task and handle a variety of different situations
Support and assist with the organization of the Managing Director & Executive Office staff.
Monitor parking dispatch or towing companies for vehicles in violation.
5 days / week in office position

Qualifications:

1-3 years in an administrative or executive support role preferred.
Bachelors Degree from an accredited college or university.
Ability to multi-task and handle a variety of situations.
Organized with high attention to detail.
Proven ability to manage and prioritize a varied workload and meet deadlines.
Ability to take on additional responsibilities.
Must be enthusiastic personable organized and detail oriented.
Strong written and verbal communication skills are necessary as this position is required to work directly with executive staff.
Capable of working independently as well as with a team.
Ability to use time and resources efficientlyto solve issues.
Able to prioritize urgent projects while working in a fast-paced environment.
Ability to present and synthesize information concisely.
Highly proficient with Microsoft Office Suite.