Administrative Coordinator

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare dating back to 1891. Building upon a legacy of compassionate care and innovation our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today as Virginia Mason Franciscan Health we remain deeply committed to healing the whole person body mind and spirit in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services from routine wellness to complex disease management all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health you become part of a team that delivers top-quality professional healthcare in modern well-equipped facilities and contributes to a legacy of service built on collaboration and shared purpose.

• Provides secretarial support to executive including complex scheduling and calendaring support travel arrangements expense reports budget support answering and prioritizing communications/ correspondence and other secretarial tasks that support efficient organization of the executives time.
  
  
  
  
  
  • May coordinate budget preparation and consolidation activities for executive; monitors and maintains accurate account of budget and department sub-accounts.
  
  
  
  • Interacts with both internal and external customers on executives behalf.
  
  
  
• Provides meeting and special event support for executive and department including scheduling invitations creating agendas preparing materials (such as presentations and reports) arranging catering/floral setting up A/V and taking/preparing/distributing minutes.
• Acts as a liaison between executive and staff communicating assignments tracking project status getting updates answering questions within scope of responsibility and ensuring optimal and efficient communication flow throughout department.
• Researches drafts edits and presents a variety of documents reports data and other metrics.
  
  
  
  
  
  • May produce and maintain contracts/agreements and monitor compliance with applicable terms and provisions.
  
  
  
• Provides office management for department and may provide oversight/direction to lower-level administrative staff.

• Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities. and
• None upon hire

• Experience in a healthcare environment