HR Analyst A-C (Hiring)

Division: Within the Human Resources Department at ELMHS Located in Jackson LA

The Mission of ELMHS is to provide mental health evaluation treatment habilitation and consultation for adults. Programs include inpatient interventions jail based evaluations supervised group home and residential programs forensic evaluation care custody and aftercare; intermediate and long-term psychiatric care are coordinated with the total system of care in Louisiana

THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

In this role you will:

• Serve as an analyst for designated ELMHS departments (approximately 1286 T.O) and had responsibility for hiring activities to fill ELMHS positions for assigned departments. Determines applicable hiring and recruitment procedure for each vacancy following Civil Service rules and LDH or ELMHS guidelines.

• Initiate the creation of job postings on Civil Service LA Careers website. Determines applicable job experience training and education in order to best explain options to Hiring Manager

• Accept all applications for employment and promotion for assigned positions. Reviews minimum qualifications for Civil Service approved applicants.

• Prepare applicant packets for hiring manger using LA Career system. Tracks progress of posting interviews and applicant selection; updates position control report weekly

• Receive interview materials from departments and reviews for accuracy of data and math. Ensures reference checks for selected applicants have been performed in accordance with LDH policy. When needed contacts applicants to obtains transcripts for verification of qualifications

• Determine correct salary level and verifies with hiring manager prior to making offer of employment or promotion. Researches previous state employment records to determine applicants eligibility for-re-employment and/or salary

• Schedule selected applicant for pre-employment visit to obtain signatures and necessary documents including but not limited to drug screening and background documents direct deposit agreement identification and verification of social security number. Utilizes E-verify system to check Social Security validity. Submits criminal background checks to vendor and reviews for prior criminal history and refers finding to HR Manager as needed for decision. Schedules applicant for new-hire orientation

• Guide new employees in completion of documents which include but are not limited to:

  1. I-9 forms
  2. Retirement system enrollment
  3. Tax forms
  4. Medical records confidentiality agreement
  5. Appointment affidavit
  6. Drug free workplace policy
  7. Network Access Authorization (NAA)
  8. Driver Authorization form
  9. Louisiana Employees online (LEO)
  10. Emergency preparedness
• Prepare bi-weekly hiring memorandum to Administration Security IT HR staff and department heads. Collects data for AAP in La Careers and weekly position control report. Maintains hiring folders for ELMHS ensuring each includes all hiring documentation as required by civil service
• Close out requisitions in La Careers. Responds to Civil Service about posting details when inquiries are received; corrects errors as needed
• Provide assistance to department heads or other hiring managers on employment procedures forms requirements Civil Service Rules federal and state laws and LDH or ELMHS policies and procedures related to hiring recruitment and filling vacancies including completion of necessary paperwork
• Enter all requests to fill in log and tracks progress. Prepares monthly report of postings hires and calculates time to completion to ensure performance standards are met. Prepares report for HR Directors review
• Assist contract monitor/department heads with the onboarding of intern/contract staff. Coordinates with the contract monitor and intern/contract staff to complete all necessary paperwork and obtain appropriate documentation to ensure adherence to TJC and CMS standards and regulations
• Perform data entry on the personnel (PA) side of LaGov HCM for all new hires promotions or other personnel related data changes for assigned departments. Reviews all data prior to entry and verifies calculations obtains missing information or contracts employee or department heads to resolve discrepancies
• Ensure licensure and other mandatory fields for data monitoring. Obtains information as needed from employees or supervisors

• Instruct ELMHS employees in use of online systems for LEO Civil Service and LDH websites

• Issue badges to newly hired employees or to replace lost or damaged badges

• Assist job applicants with use of on-line application system and answers questions about the process and requirements for Civil Service

• Provide initial orientation to new employees on a rotating basis. Provides coverage for the hiring desk in absence of teammates

• Participate in various recruitment events (career fairs etc.) as requested

Position-Specific Details:

Appointment Type: Probational or Promotional

Compensation:This position is eligible for a Facility Longevity premium pay starting at $1.00 (per hour physically worked)

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Leigh Moore

ELMHS HR

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.