Talent Acquisition Coordinator
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
COMPANY SUMMARY
Empire State Realty Trust Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased top of tier modernized amenitized and well-located office retail and multifamily assets. ESRTs flagship Empire State Building the Worlds Most Famous Building features its iconic Observatory ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisors 2025 Travelers Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of September30 2025 ESRTs portfolio is comprised of approximately 7.8 million rentable square feet of office space 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at and by following ESRT on Facebook Instagram TikTok X and LinkedIn.
POSITION SUMMARY
The Talent Acquisition Coordinator serves as the primary support to the Talent Acquisition Partner (TAP) as a direct report and will work closely with the Human Resources team to drive strategic talent solutions and initiatives across all corporate departments which includes our annual internship program.
This role will source recruit and onboard top talent to meet business goals and enrich company culture. The Talent Acquisition Coordinator will manage recruitment operations and maintain Lever the Applicant Tracking System (ATS) records and candidate data integrity. Additional responsibilities include communication of candidate status updates creation of recruitment analytics and general recruitment administrative tasks.
By delivery of talent solutions to hiring managers the Talent Acquisition Coordinator directly supports Empire State Realty Trusts continued business growth and hiring quality.
RESPONSIBILITIES
- RECRUITMENT:
- Assist in the full-cycle recruitment process for corporate hiring
- Document intake meetings with hiring managers
- Post job descriptions accurately through the ATS ensure integration with external job boards and maintain all documents within SharePoint
- Enter requisitions into the ATS for headcount approvals
- Assist with the creation of detailed feedback forms for all roles
- Review resumes to identify quality candidates in coordination with the TAP
- Conduct recruiter screens for summer intern candidates and additional assigned roles as needed
- Schedule all interviews and provide solutions on how to make recruitment scheduling more efficient
- Own ESRTs Talent Outlook inbox and help manage the calendar
- Meet and greet candidates for onsite interviews to ensure candidates have a great first impression of ESRT
- Schedule debrief meetings with interview panels in a timely manner for all onsite interviews
- Generate and extend written offer letters to potential hires with accuracy and timeliness in mind
- Manage candidate information which includes resumes and contact details within the ATS to ensure efficiency and accuracy and perform regular audits
- Generate regular reports on recruitment metrics for leadership
- Ensure best practices are followed for a seamless and effective hiring process with candidate experience at the forefront
- Serve as a brand ambassador and culture champion that embodies and promotes ESRTs mission values and work environment
- Organize and participate in job fairs and recruitment events to represent ESRT and engage with potential candidates
- Create recruitment branding materials for events and online presence
- Foster long-term connections with past applicants potential candidates and hiring managers to grow ESRTs professional network and talent ecosystem
- Support use of AI-enabled recruitment tools to enhance candidate search resume evaluation and recruitment workflow efficiency
- Assist in various ad-hoc projects as needed
- PREBOARDING & ONBOARDING:
- Collaborate with the HR team and hiring managers to develop a best-in-class preboarding program for new hires
- Partner with HR Coordinators to ensure seamless transition from preboarding to onboarding
- Conduct reference checks and provide updates from the HR Coordinators on background checks employment verifications and other pre-employment checks
- Communicate all updates to new hires during their onboarding period
- Ensure all required actions are completed by hiring manager and IT in a timely manner in preparation for new hires start
- Provide timely updates to TAP and HR on the status of all new hires in the onboarding stage
- Manage sensitive and confidential matters like organizational changes and protect the security of information data and files
WHAT SUCCESS LOOKS LIKE
- Support people-first recruitment and coordinate high-quality candidate experiences and help align talent with roles that match individual strengths and ESRTs hiring goals
- Execute recruitment operations with consistency and attention to detail to meet established standards for process quality data accuracy and compliance to support a 90-day time to fill and 45-day time to hire across corporate roles
- Coordinate multiple hiring workflows with strong organization and prioritization to ensure interview schedules approvals and offers move forward efficiently and on timeline
- Enable recruitment efforts through clear communication timely follow-up and reliable execution with the ability to adapt to shifts in priorities and requests
- Partner closely with the TAP and internal stakeholders to leverage tools resources and collaboration that keep hiring initiatives on track
REQUIRED SKILLS / ABILITIES
- Demonstrate a strong sense of urgency initiative and problem-solving skills with the ability to work autonomously and adapt quickly to shifts in needs and priorities
- Leverage deep expertise in an ATS to optimize hiring workflows scheduling and overall efficiency
- Support multiple concurrent processes with consistent clear communication strong collaboration and reliable execution
- Assist the TAP with documentation and maintain Standard Operating Procedures (SOPs) to reinforce best practices and improve hiring outcomes
- Apply Human Resources principles practices and procedures to ensure compliance and strategic alignment
- Utilize proficiency in an ATS with preference for Lever to effectively manage candidate pipelines and recruitment operations
- Operate proficiently within the Microsoft Office Suite and related tools to enable accurate documentation effective communication and robust operational reports
EDUCATION & EXPERIENCE
- Experience in full-cycle recruitment coordination/administration
- Bachelors degree and/or equivalent experience
- At least 2 years of experience in recruitment coordination and operations
- Corporate environment preferred
- Familiarity with AI-supported recruitment tools or talent platforms and awareness of guidelines for responsible use
PHYSICAL REQUIREMENTS
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
WHAT YOU CAN EXPECT
- At ESRT like our tenants our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer we are committed to maintaining our positive work culture where employees are engaged and can grow and addition ESRT employees embody our Company Culture & Success Factors -
- Adaptable you are a self-starter whos able to quickly digest and execute new processes to work both collaboratively and independently
- Dynamic you are solutions-oriented aim to improve processes and implement efficiency and offer insightful feedback to improve ESRT
- Dependable you take a strong sense of ownership and accountability over your work
- Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a roll-up-your-sleeves attitude
- Curious you consistently look for new ways to work smarter not just harder
- Ethical you treat others with respect act with integrity in how you perform your work and embrace our collaborative culture
- Positive you possess a service-oriented attitude with excellent follow through
BENEFITS
- Competitive base salary and bonus
- Health/Dental/Vision insurance
- Company sponsored Life AD&D STD (with Salary Continuation) and LTD Insurance
- Voluntary Enhanced LTD Program
- Voluntary Hospital Accident and Cancer Programs
- 401(k) with 100% match up to 5%
- Paid parental leave
- Pre-tax transit accounts
- Employee Assistance Program for emotional financial and legal support
WELL-BEING
- Generous paid time off
- Flex remote work time
- Flex Summer Fridays
- Employee engagement programs
- Volunteer time off
- Continuing education
- Complimentary Empire State Building Observatory access
- Complimentary gym membership and other wellness benefits
- Employee Discount Programs
$65000 - $75000 a year
Salary is based on several factors including but not limited to education work experience job location size of property where applicable and/or addition to your base salary ESRT provides discretionary annual bonuses.
ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity innovation and the success of our business. We do not discriminate based on race religion color creed national origin sex sexual orientation gender identity or expression reproductive choices age marital status veteran status disability status pregnancy parental status caregiver status genetic information political affiliation or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment including hiring promotion demotion compensation training working conditions transfer job assignments benefits layoff and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Illustration
- Defence
- HVAC
- AJAX
- Drafting
- Customer Development
About Company
Discover modern office spaces at the Empire State Building, featuring top-tier amenities and energy efficiency that attract top tenants from diverse industries.
