Accounts Payable Supervisor

Applyingequity racial and social justice principlesis a daily responsibility and a foundational expectation for all King County this role you will apply equity and social justice principles that exemplify shared values behaviors and practices to all aspects of the work.

• Provide direct formal supervision of an Accounts Payable (AP) team including hiring onboarding work assignment coaching training performance evaluation corrective action and career development.
• Establish clear expectations service standards and accountability for workload quality timeliness and customer service and foster an inclusive high-performing team culture aligned with King County values.
• Oversee all AP functions for the Roads Division including invoice processing purchase order matching payment approvals vendor setup and maintenance P-Card administration employee reimbursements and other disbursements.
• Ensure accurate timely and compliant processing of payments in accordance with County policies state and federal regulations accounting standards and internal controls.
• Plan and balance workloads to meet service-level expectations and critical deadlines including peak processing periods and fiscal year-end close.
• Develop implement and maintain AP policies procedures and standard operating procedures (SOPs)that strengthen internal controls mitigate risk and support audit readiness.
• Coordinate and lead fiscal year-end AP close activities including accruals reconciliations cutoff procedures and coordination with FBOD and Central Payables.
• Prepare and support internal and external audits including providing documentation responding to findings and implementing corrective actions.
• Serve as the business owner for the Oracle EBS Accounts Payable module including data integrity user support troubleshooting and coordination with IT and central finance partners.

• Prepare analyze and present AP aging payment trends workload and performance metrics; reconcile the AP subledger to the general ledger monthly and at year-end.
• Lead continuous improvement and service-level management using Lean and data-driven methods to improve efficiency accuracy and customer experience.
• Serve as the primary AP liaison to Engineering Maintenance the Directors Office and Central Payables resolving issues supporting customers and vendors and ensuring continuity of operations.
• Champion equity and inclusion by integrating racial and social justice principles into financial operations workforce development and daily leadership practices. Model accountability integrity and collaboration in all aspects of work.
• Perform other duties as assigned to support Finance and Administrative operations within the Roads Division including assistance with special projects year-end financial close and other activities as needed.

Values:

• Serve with integrity.
• Show initiative and work hard.
• Prioritize outcomes over optics.
• Center those most impacted and put boots on the ground.
• Sove problems with a yes and mindset
• Work as one adaptable mission-driven team

MINIMUM QUALIFICATIONS:

We are looking for candidates who have:

Supervisory & Leadership Experience

• Minimum of three (3) years of formal people-management experience supervising an Accounts Payable or financial operations team including responsibility for hiring onboarding performance evaluations and feedback corrective action work planning and staff development and mentoring.

• Demonstrated ability to lead teams in a high-volume deadline-driven environment while maintaining service quality internal controls and employee engagement.

Accounts Payable & Financial Operations Expertise

• Experience in accounts payable operations within a large organization including invoice processing vendor setup and maintenance payment authorization P-Card administration employee reimbursements reconciliations reporting and compliance.
• Demonstrated experience coordinating and leading fiscal year-end AP close activities including accruals reconciliations and collaboration with central accounting and payables units.

Internal Controls Audit & Compliance

• Proven experience establishing and maintaining effective internal controls and ensuring compliance with federal state and local regulations accounting standards and audit requirements.
• Experience supporting internal and external financial audits including preparing documentation responding to findings and implementing corrective actions.

Financial Systems & Reporting

• Proficiency with enterprise financial systems such as Oracle EBS with specific expertise in the Accounts Payable and General Ledger modules or equivalent systems.
• Experience using reporting and analytical tools (e.g. Oracle Power BI Excel) to monitor workload performance metrics AP aging and service levels.

Process Improvement & Operational Excellence

• Demonstrated success leading process improvement initiatives and applying Lean or continuous improvement methods to strengthen internal controls streamline workflows improve timeliness and enhance customer service.
• Experience developing and maintaining policies procedures and standard operating procedures that promote consistency accountability and audit readiness.

Collaboration & Stakeholder Engagement

• Experience working collaboratively with internal partners such as Engineering Maintenance Budget the Directors Office and Central Accounting/Payables to ensure accurate timely and compliant financial processing.
• Ability to represent the Accounts Payable function as a subject matter expert to leadership central finance partners and auditors.

Communication & Equity Leadership

• Excellent written and verbal communication skills with the ability to clearly explain financial processes expectations and performance feedback to staff managers and stakeholders.
• Demonstrated commitment to advancing racial social and economic equity through inclusive supervision fair workload distribution staff development and leadership practices.
• Ability to build trust resolve conflict and foster an inclusive collaborative and high-performing team environment.

DESIRED QUALIFICATIONS

• Advanced experience with Oracle EBS particularly the Accounts Payable and General Ledger modules and advanced Excel or comparable analytical tools.
• Demonstrated application of Lean principles in financial operations.
• Experience in public sector accounting administration and finance.