Special Services Assistant I

Bartlett, IL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Summary: The Special Services Assistant supports the Special Education Department by managing administrative tasks student data compliance documentation purchasing and reporting. This position works with multiple district and state systems to ensure accurate records timely reporting and compliance with special education requirements.

8 Hours Per Day

260 Days Per Year

Essential Job Functions:This list of essential job functions is not exhaustive and may be supplemented as necessary.

Provide daily administrative support to the Special Education Department.
Manage calendars meetings agendas and department communications.
Maintain student and department records and digital files.
Respond to records requests parent complaints and urgent needs.
Maintain student records in district and state systems.
Track IEP timelines evaluations caseloads and placements.
Support IEP teams with documentation and compliance tracking.
Assist with 504 plans restraint/isolation reporting and corrective action tracking.
Prepare and submit required state and federal reports.
Run monthly seasonal and annual reports.
Monitor graduation leavers and post-school outcomes.
Process purchasing requests POs and required documentation.
Track budgets expenditures and pre-approvals.
Monitor contracts renewals and vendor compliance.
Support Medicaid billing and reimbursement processes.
Use and support multiple systems including IEP Online CEDARS Panorama Qmlative and Google Workspace.
Maintain system access permissions and data accuracy.

Preferred Knowledge Skills and Ablilities:

Working knowledge of special education laws and regulations (IDEA Section 504 OSPI guidance)
Strong understanding of compliance timelines documentation and reporting requirements
Advanced proficiency in Excel including formulas pivot tables and data analysis
Proficiency with Google Workspace and Microsoft Office applications
Ability to manage multiple systems and competing priorities simultaneously
Strong organizational communication and problem-solving skills
Ability to handle confidential and sensitive information with discretion
Attention to detail and high accuracy standards
Ability to work independently while collaborating across teams
Experience in a school or special education setting preferred

Mandatory Conditions of Employment:

Proof of High School diploma or equivalent;
Successful clearance of the FBI and Washington State Patrol fingerprint background check.
Successful Washington State Sexual Misconduct clearance.
Completion of federal I-9 form.

Work Environment:

This position is primarily office-based and performed in a standard desk and computer workstation environment within a school district setting. The role requires extended periods of sitting frequent use of a computer keyboard and other office equipment and regular visual focus on digital screens. Work may involve occasional interruptions multiple concurrent tasks and deadlines.

Forinformation on salary and benefitsoffered please visit: following policies have been adopted and are reflected in our employment practices:

The Omak School District complies with all applicable federal and state rules and regulations and does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression gender identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance & Title IX Coordinator: Brittney Richter 619 W Bartlett Ave Omak WA 98841 ; Section 504 Coordinator: Sarah Lewman 619 W Bartlett Ave Omak WA 98841 .

This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the Human Resources Office.

Omak School District is a drug and tobacco free workplace.

For more information on Omak School Districts Affirmative Action Plan please visit the District Information section located under our District on the Omak School District website at.

This organization requires a successful applicant to provide employment eligibility and verification of legal right to work in the United States in compliance with the Immigration Reform and Control Act.

Required Experience:

Junior IC

Job Summary: The Special Services Assistant supports the Special Education Department by managing administrative tasks student data compliance documentation purchasing and reporting. This position works with multiple district and state systems to ensure accurate records timely reporting and complian...