Administrative Services Officer 3

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The Director of the Office of Fiscal Operations (OFO) provides executive leadership for NDEs Accounting Budget and Contracts units and reports to the Deputy Superintendent. This role ensures the departments fiscal integrity through agency budget development and oversight federal grant management and the administration of all contracts and leases. The Director leads staff in maintaining accurate fiscal operations including timely approval of CETS contracts and OIT purchase orders reconciliation of grant expenditures and prevention of stale claims or service disruptions. Responsibilities also include optimizing financial systems such as Advantage 4.0 NEBS CETS and EPro; implementing structured approaches to deadline and workload management; resolving complex fiscal issues through root cause analysis; maintaining internal controls and audit compliance; and representing the department at executive meetings. The position requires strong independent judgment professional communication and the ability to proactively escalate complex issues with data-driven recommendations.

Administrative Services Officers function as business managers for a department large division or major program area with responsibility for accounting budgeting and fiscal management. Additional responsibilities are varied and include planning organizing coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Formulate develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan organize and oversee agency/program accounting functions; develop implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies federal and local jurisdictions regulatory agencies vendors contractors and others in the community to coordinate activities provide and obtain information resolve problems and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare review and evaluate a variety of materials including financial reports budget status reports contracts leases and other documents in order to identify problems and trends develop solutions and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents regulations and/or administrative guidelines.

Oversee activities related to budget fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws regulations policies administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget accounting fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify plan and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

Bachelors degree from an accredited college or university in business administration accounting finance or related field and five years of professional experience including two years of responsibility for two or more major business operations such as grants administration contract and lease administration purchasing and warehouse operations human resources Information Technology or facilities maintenance and construction; and three years of experience formulating developing and analyzing agency budgets; and fiscal management one year of which was equivalent to an Administrative Services Officer II in Nevada State service; OR an equivalent combination of education and experience as described above.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.