Boza Administrative Assistant 1
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Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Introduction
The City of Milwaukee is proud to employ a diverse workforcededicated to delivering exceptional service to its residents. If you arepassionate about being a part of an inclusive team of public servants pleaseconsider the following opportunity.
Purpose
The BOZA Administrative Assistant 1 performs variousadministrative duties for the Board of Zoning Appeals (BOZA) including assistingappellants with applications preparing for monthly hearings and scanningdocuments.
Essential Functions
BOZA APPLICATIONS
- Provide appellants with an appropriate checklist of application requirements based on the type of zoning appeal required.
- Assist appellants with the submission of zoning appeal applications checking for completeness and accuracy.
- Provide information about Board procedures timing and requirements.
- Assemble and process application materials for special uses and variances.
- Review denial letters for accuracy.
COMMUNICATION
- Provide information to the public appellants alderpersons other departments and agencies.
- Publish Board of Zoning Appeals hearings in Legistar.
- Prepare for monthly BOZA hearings.
- Notify petitioners and interested parties of the Board of Zoning Appeals hearings via mail.
We welcome qualified individuals with disabilities who areinterested in employment and will make reasonable accommodations during thehiring process in accordance with the Americans with Disabilities Act (ADA) of1990 as amended by the Americans with Disabilities Act Amendments Act (ADAAA)of 2008.
Conditions of Employment
- May be required to work beyond standard business hours on occasion.
- Must be able to stand and walk and perform light physical work including exerting up to 10 pounds of force to lift and move objects.
Minimum Requirements
- One year of office support experience coordinating and working on a variety of complex clerical assignments related to the essential functions such as serving customers using computers to enter data and prepare documents and organizing files.
Equivalent combinations of education and experience may beconsidered.
NOTICE:Please do not attach your academic transcriptsto your employment application. The hiring department will verify candidateseducation as part of the background screening process prior to extending anyjob offers.
Knowledge Skills Abilities & Other Characteristics
TECHNICAL
- Knowledge of office procedures systems terminology and equipment.
- Ability to read and understand work-related documents such as policies and procedures.
- Knowledge of standard software applications to create documents use spreadsheets and generate reports.
- Ability to learn specialized computer applications to query databases and perform other job-related transactions.
- Ability to read and apply State statutes and City ordinances.
- Ability to perform accurate data entry.
- Ability to perform basic mathematical calculations.
COMMUNICATION INTERPERSONAL AND CUSTOMER SERVICE
- Written communication skills to prepare clear and accurate correspondence and documents.
- Knowledge of English writing mechanics and the ability to proofread documents and reports.
- Verbal communication skills to convey information clearly and effectively to customers and coworkers.
- Ability to display empathy and tact.
- Ability to serve the public and represent the department positively.
- Ability to work effectively with supervisors and staff.
- Teamwork skills and the ability to work cooperatively and fairly with people whose backgrounds may differ from ones own.
- Ability to remain composed during stressful situations.
- Ability to follow instructions given by supervisors.
ORGANIZATIONAL AND PROFESSIONALISM
- Ability to organize and complete work assignments in a timely manner.
- Ability to accurately maintain numerical and alphabetical filing systems.
- Ability to coordinate meetings and manage calendars for supervisors and staff.
- Ability to show initiative and continually improve processes.
- Ability to handle sensitive information carefully.
- Ability to handle multiple priorities and to work within tight time constraints.
- Attention to detail to ensure accurate documentation.
- Honesty integrity and the ability to maintain confidentiality.
- Ability to serve as an effective and efficient steward of City resources.
Current Salary
The current salary range (PR 6GN) is$44909 annuallyand the current resident incentive salary range for City of Milwaukee residentsis$46705 will be made in accordancewith the provisions of the Salary Ordinance.
BENEFITS
The City of Milwaukee provides a comprehensive benefitprogram that includes the following:
- Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- Onsite Employee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 12 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
