Accounts Payable Lead

About Roberts Resorts & Communities:

This company operates nationally and is growing by the day. At Roberts Resorts & Communities were on a mission to build community and fulfilling dreams. Through our core values of resourcefulness integrity passion and epic customer service were dedicated to making a difference in the lives of 30000 families. If youre passionate about creating meaningful impact thrive in a culture of integrity and are committed to delivering exceptional service we invite you to join us in turning visions into reality and shaping a brighter future together.

Position Summary:

The Accounts Payable Lead ensures the accurate and timely processing of invoices and payments manages vendor relationships and maintains financial records. This role involves supervising the AP team ensuring compliance with company policies and regulatory requirements and improving AP processes for efficiency.

Performance Objectives:

• Ensure all coded and approved invoices are accurately batched to Rent Manager weekly facilitating a smooth check run process.
• Prepare and issue emergency check payments promptly upon receipt of requests demonstrating agility in response to urgent financial needs.
• Maintain an updated vendor listing meticulously verifying no duplicates and ensuring accurate contact information and 1099 designation.
• Coordinate with the VP Finance by sending pay files for review and payment approvals after batching invoices from Avid ensuring compliance with company policies and procedures.
• Direct the workload of AP clerks assigning projects as needed and fostering a collaborative and efficient work environment within the accounts payable team.
• Oversee the entire accounts payable process including invoice processing payment approvals and vendor management to ensure accuracy and efficiency.
• Act as the main point of contact for vendors regarding accounts payable inquiries and issue resolution fostering strong relationships and timely communication.
• Provide guidance training and support to AP clerks assisting them with complex transactions problem-solving and professional development.

Key Competencies:

1. Timeliness and organization: Ensuring weekly check run is completed by Friday.
2. Communication and efficiency: Sending EOS scorecard by Monday midday.
3. Attention to detail and analysis: Compiling and sending weekly accounts payable aging to vice president of Finance with issue summary.
4. Problem-solving skills: Addressing any issues or discrepancies promptly and effectively.
5. Leadership and delegation: Effectively directing the workload of the accounts payable team to meet deadlines and maintain accuracy.
6. Collaboration and relationship-building: Working closely with internal stakeholders and vendors to resolve issues and improve processes.
7. Adaptability and flexibility: Handling changing priorities and deadlines in a dynamic work environment.
8. Accountability and responsibility: Taking ownership of accounts payable processes and ensuring compliance with company policies and procedures.
9. Continuous improvement mindset: Proactively seeking opportunities to optimize accounts payable operations and enhance efficiency.
10. Technical proficiency: Demonstrating proficiency in accounting software and financial systems to streamline processes and ensure accuracy in financial reporting.

Education & Experience:

• Bachelors degree in Accounting Finance Business Administration or related field preferred.
• Minimum of 3-5 years of experience in accounts payable or related financial roles with demonstrated proficiency in managing accounts payable processes and meeting deadlines.
• Experience with accounting software such as Rent Manager Avid or similar systems preferred.
• Strong understanding of financial principles and practices including GAAP and financial reporting requirements.
• Proven track record of effectively managing accounts payable operations including overseeing check runs compiling financial reports and resolving issues promptly.
• Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams and vendors.
• Attention to detail and accuracy in financial data entry and analysis.

Physical Requirements:

• Constantly sit talk or hear; Frequently use hands.
• Manual dexterity for handling paperwork and using office equipment.
• Clear vision and hearing for reviewing documents and communicating effectively.
• Capability to lift up to 10 pounds.

Benefits:

• Medical Dental and Vision Insurance
• Employer Paid Life Insurance
• Voluntary STD LTD Accidental and Critical Illness
• PTO and 11 Paid Holidays
• 401k & 401k Matching
• Working in an inclusive community
• Complimentary stay at our resorts

Commitment to Diversity:

Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race color religion sex sexual orientation gender identity national origin age disability or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated voices are heard and excellence thrives.

If this position caught your eye send us your resume! For best consideration include the job title and source where you found this position in the subject line of your email to