Workplace Operations Generalist

About the job 

You will be part of the Workplace Operations team. Your role will be to provide support to colleagues in our office and to back-up the operation of the front desk reception when necessary. You will be mainly responsible for: 

• Office administration 

• contribute to cost follow ups budget tracking and forecasts connected to office administration 
• update and archive documents contracts internal policies etc. assess and maintain compliance  

• Local vendor & contract management 

• manage and control external suppliers and the procurement and contract process 

• be part of the office supplies and services tenders (offers contests)  

• liaise with external service providers for deliveries and logistics. 

• Workplace maintenance and development 

• assist in workplace development activities and any other ad-hoc duties when required. 

• continuously look for improvements and actively participate in applicable Workplace Operation Network 

• Operational Safety and security 

• secure and maintain office safety security and compliance by following local and Inter IKEA rules and regulations.  

• Technology & Communication 

• manage office mobile phones orders distribution and services check monthly invoices update internal documentation. 

• overall communication towards coworkers about various office updates events etc.   

• participate in office events organization 

• Closely cooperate with other Workplace Operations team members 

• Other ad-hoc administrative tasks activities and cooperation on projects when required

Qualifications :

• You have a pro-client attitude 
• You are proactive positive independent and helpful 
• You have perfect communication skills 
• You have a sense of order organizational skills and efficiency you are able to prioritize tasks 
• You are flexible and can respond quickly to requests 
• You have the ability to create good working relationships 
• You have a high school education (a university degree might be an asset) 
• Experience from a similar administrative position is a plus 
• You are fluent in English and Czech (Slovak) 
• Computer is not a problem for you you can manage MS Office 
• Active driving license B category  

Additional Information :

Exceptional working environment and company culture 
Development opportunities 
5 weeks of vacation 5 sick days and other time off 
Place of work: modern office in Oregon House in Zličín near metro station 
Cafeteria benefit system 
Meal vouchers 
Pension Contributions 
Mobile phone also for private usage 
Parking in the building 
and more.... 

Sounds interesting Submit your application in English as soon as possible. We look forward to receiving your application no later than 6th of February.

Please note that we are interviewing on an ongoing basis so make sure to apply as soon as possible. We will not accept applications through e-mail.

Remote Work :

No

Employment Type :

Full-time