Trades Administrative Assistant Open to Current CSULB Employees Only

Join the vibrant community at California State University Long Beach (CSULB)!

Located just three miles from the Pacific Ocean CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campusone of the largest in the CSU systemserves more than 42000 students and is known for its commitment to student success innovation and impactful academic and research initiatives.

As a member of the CSULB community youll experience a dynamic environment filled with cultural landmarks collaborative energy and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy offering miles of beaches year-round sunshine a thriving arts and food scene and convenient access to both Los Angeles and Orange County. Its an ideal place to grow your career while enjoying everything Southern California has to offer.

Job Summary

Under the immediate supervision and direction of the Administrative Analyst specialist and Trades Administrative Coordinator or designee this position assists in general administrative support for the Building Trades Department.

Key Responsibilities

• Assist with daily administrative operations of trades department including SUAMs Work Order Management System entries labor tracking processing of absence request creating purchase request budget tracking and processing of invoices.
• Assist with all departmental purchasing and tracking of labor and services with different departments. Coordinates equipment repair and tracks cost. Manage blanket purchase orders and coordinate deliveries.
• Compiling event / classroom reports for staff monitoring of work orders for service request. Backlog Meetings and Blanket Purchase Bi-Monthly Review Meetings.
• Support of commencement operations assisting with coordination of meetings and set up of staff schedules.

Department

Facilities Operation

Department Description

Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation maintenance and development of the campus. As a large thriving department BBS provides facilities based comprehensive support to the campus in the areas of academics activities and event services. These facilities contribute to a well-rounded and enriching campus experience for students faculty and staff. BBS is proud to contribute to the dynamic and transformative educational and social events and programs that make CSU Long Beach one of the most sought-after institutions and a leader among the CSU campuses.

Departments within BBS:

• Environmental Health and Safety
• Energy and Utilities
• Facilities Operations (Service Response Fiscal Operations Payroll/Personnel IT Services)
• Planning and Sustainability
• Mechanical Electrical and Plumbing (Engineering Fire Alarm Electrical and Plumbing Shops)
• Building Trades (Lock Sign Carpentry Paint and Auto Shops)
• Grounds and Landscaping Services
• Custodial Services
• Design and Construction Services

BBS is composed of talented and skilled employees and dedicated administrators who work hard and collaborate to achieve our mission to Build a Better Campus Every day.

Time Base

1.0 time-base 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Support Assistant I

Compensation

Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources.

• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3461 (Step 1) - $4847 (Step 20) per month.

Benefits

At California State University (CSU) we prioritize the health growth and success of our employees. Our benefits program is just one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive benefits package which includes:

• Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service) 14 paid holidays and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage: A variety of medical dental and vision plans to suit your needs.
• Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b) 401(k) and 457.
• Educational Benefits: Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Perks: Access to wellness programs professional development opportunities and various insurance options including life disability and pet insurance.

The CSU offers comprehensive benefit packages tailored to individual bargaining units. Candidates are encouraged to review the applicable CSU Employee Benefits Summary for details on the benefits available.

Additionally the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements your base salary.

Knowledge Skills and Abilities

The ideal candidate is a highly organized adaptable and customerfocused professional with strong computer skills including working knowledge of spreadsheet and wordprocessing programs and the ability to quickly learn and use campus maintenance and event management systems. They possess excellent oral and written communication skills and demonstrate the ability to interact effectively with all levels of administration faculty staff contractors and the general public. With a proven background in customer serviceoriented environments they excel in highpressure highprofile situations multitasking and prioritizing responsibilities while maintaining professionalism and positive relationships. This individual is comfortable using paging systems such as radios and walkietalkies as well as multiline phone systems and brings strong interpersonal skills creativity and the ability to relate well to individuals from diverse backgrounds. Overall the ideal candidate communicates clearly delivers exceptional service adapts easily to changing needs and manages event and facilityrelated tasks with efficiency and composure.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies procedures and guidelines including but not limited to safety civility information security and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the universitys commitment to a vision of excellence.

Education and Experience

Equivalent to one year of administrative support experience required.

Bachelors degree is preferred.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Equal Employment Statement

Consistent with California law and federal civil rights laws CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

California State University Long Beach expects respectful professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior treating others with civility and respect and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .

Out of State Employment Policy

California State University Long Beach as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.