C004593 Principal Assistant (SharePoint Analyst or Designer) (NS) WED 4 Feb

Deadline Date: Wednesday 4 February 2026

Requirement: Principal Assistant (SharePoint Analyst or Designer)

Location: The Hague NL

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 350

Required Start Date: 12 March 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

SharePoint Redesign and Service Line Site Harmonization

• Support the Service Line in redesigning the main SharePoint portal and harmonizing all subordinate SA and area pages.
• Map current sites and content propose an improved information architecture and navigation and agree this with the Service Line leadership.
• Engage each SA Head (or nominated focal point) through short structured sessions to capture requirements define page structure and validate final layouts.
• Implement modern SharePoint pages libraries lists and navigation in line with agreed standards (naming conventions permissions templates and views).
• Clean and migrate content from legacy pages/libraries to the new structure removing duplicates and obsolete material in coordination with content owners.
• Define and document a light governance model (roles responsibilities review cycles and change process) and provide brief training/handover to SA content owners.

Business administration

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes.
• Helps to plan and prepare for meetings.
• Sets up and offers clear guidance on software procedures processes tools and techniques for administration and workplace productivity.
• Liaises and coordinates activities across functions.
• Updates and maintains office policies and procedures.

Customer-facing duties

• Providing information about the organisations services facilities or procedures.

Administrative and coordination duties

• Scheduling and confirming appointments meetings or reservations.
• Organizing updating and maintaining files records and basic databases or spreadsheets.
• Preparing and internally coordinating Statements of Work (SOW) for release to agency customers.
• Contributing as needed in project delivery: review project documents site implementation change management risk & issue management etc.
• Preparing and maintaining project plans (including service now activities)
• Assisting in resource allocations
• Create maintain and administer project plans as needed on behalf of Project Managers;
• Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
• Monitoring project performance and approving time from resources;
• Maintain project portals and document libraries;
• Report on project status;
• Performs other duties as may be required.

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational Training in a relevant discipline with 5 years post related experience. Or a secondary educational qualification with 3 years post related experience.
• Sound knowledge and experience in the use of Microsoft office automation package
• Excellent command of spoken and written English with a proven ability to communicate effectively orally and in writing;
• Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

Desirable Experience:

• Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)

Required Experience:

Staff IC