Personal Assistant to the Management Board

Do you want your voice heard and your actions to count

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the worlds largest banks in an exciting dynamic and international environment

We are currently recruiting for an Associate Personal Assistant to the Management Board (MB) in Amsterdam.

About MUFG

Mitsubishi UFJ Financial Group Inc. (MUFG) is one of the worlds leading financial groups. Headquartered in Tokyo and with over 360 years of history MUFG has a global network with approximately 2000 locations in more than 40 countries. The Group has about 120000 employees and offers services including commercial banking trust banking securities credit cards consumer finance asset management and leasing. The Group aims to be the worlds most trusted financial group through close collaboration among our operating companies and flexibly respond to all of the financial needs of our customers serving society and fostering shared and sustainable growth for a better world. MUFGs shares trade on the Tokyo Nagoya and New York stock exchanges. For more information visit MUFG in the European Economic Area

Following the decision taken by the UK in 2016 to leave the European Union MUFG has taken all of the necessary steps to ensure the continuation of all services to clients regardless of their location. Clients located in the European Economic Area (EEA) access services through MUFG Bank (Europe) N.V. as well as MUFG Securities (Europe) N.V.

About MUFG Bank (Europe) N.V.

MUFG Bank (Europe) N.V. (MBE) is a fully-owned subsidiary of MUFG Bank headquartered in Amsterdam. With offices throughout Europe our teams provide clients with comprehensive financing solutions spanning Coverage & Structured Finance Capital Markets and Transaction Banking using MUFGs global reach to provide bespoke solutions. With 73 green sustainability sustainability-linked and transition bond tranches in 2021 and 51 sustainability-linked loans in EMEA in 2021 MUFG is committed to supporting clients to achieve sustainable business growth.

Please visit our website for more information impact at MUFG

The Personal Assistant (PA) to the MB will be responsible for giving full administrative and secretarial support to the Management Board under appropriate direction in accordance with agreed standards and in adherence with all relevant internal and external regulatory/statutory requirements for addition the PA will provide dedicated support to the Management Board in delivering clear engaging and timely internal communications. Assist in planning and executing townhalls and leadership updates to strengthen employee engagement and alignment with strategic priorities. The focus of the role is to provide support to the Chief Financial Officer (CFO) and the Chief Operating Officer (COO).

The PA will have a functional reporting line to the relevant members of the Management Board and a direct reporting line to the MD Head of Business Management and Transformation EU.

Function positioning

The main role of CEO Office is to support the Head of the EU in all aspects of his/her responsibilities for the management operation and development of the business for the EU provide support to the MBE Management Board and EU Management and to lead strategic transformation for MBE and MUS(EU) delivering strategic transformation plans and managing key change projects across the EU focusing on regulatory and operational change.

The role includes the following:

• Secretarial tasks for the MB members such as: Business travel arrangements (outgoing/ incoming) manage diaries arranging and prioritizing appointments and organizing meetings conference rooms etc.;
• Cooperate with the other Personal Assistants to manage the schedule of the MB members and support each other when necessary;
• Identify review and where appropriate implement improvements to processes/procedures/systems related to the role;
• When required support plan communicate and implement both globally and locally driven changes ensuring such changes are implemented with the minimum of disruption to services;
• Provide a wide range of information guidance and advice to management and stakeholders resolving customer queries ensuring that the recipient clearly understands the nature of the information being provided;
• Perform and control allocated administrative tasks plan and organize workflow and resources so that the daily workload is completed to the required standard.
• Draft edit and distribute internal communications on behalf of the Management Board (emails intranet posts presentations) in close coordination with the Internal Communications function
• Coordinate logistics and content for townhalls leadership briefings and other internal events.
• Prepare talking points Q&A documents and visual materials for senior leaders.
• Manage feedback channels and collate employee questions for leadership sessions.
• Maintain internal communication calendars and ensure timely delivery of key messages.

In order to be successful in the role you will need the following:

Education:

• The function requires an intellectual and working background at HBO level (professional economic/administrative education).

Skills and experience:

• The function requires experience in a similar function or relevant area.
• Good understanding of MUFGs overall strategy and goals structures policies and culture together with a detailed knowledge and understanding of the MBEs policies rules guidelines and practices.
• Excellent written and verbal communication skills with ability to adapt tone for senior leadership combined with strong organizational and event coordination skills.
• The role also requires experience with automated database storage and processing systems as well as strong desktop IT skills. The employee keeps his/her knowledge and skills up-to-date by reading internal bulletins regarding his/her area and by external or internal education.
• Advanced English. Dutch and/or Japanese language skills can be an advantage.

Personal requirements:

Integrity and Responsibility

• Balance Risk with Opportunity
• Customer Focus
• Demonstrate Global Perspective

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically
• Manage and Develop Talent

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious international environment with colleagues from different countries and cultures who strive for the best.

Besides that we will offer you:

• Gross salary based on experience and consistent with the market
• 8% holiday allowance and 13th month payment.
• 30 vacation days per year. Optional you can buy 15 additional days.
• Commuting allowance based on annual public transport 2nd class most economical way or 023 per km with a max of 75km one way.
• 500 net remote working compensation per day with a maximum of 6000 per month.
• Possibility to order a mobile phone (up to 800-)
• Possibility to order Office Equipments for the home office (up to 500-)
• Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.
• Bicycle plan (fiscal benefit)
• Company fitness (fiscal benefit)
• Mental health workshops and budget for external courses (i.e. Dutch language classes).
• Employee contribution towards Pension insurance (max 5% currently 2%) our pension scheme is based on a defined contribution scheme.
• Training & development possibilities paid by the bank

Additional information:

Acquisition in response to this vacancy is not appreciated.

The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands. Internal employees will be supported in case of relocation.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.