Facilities Systems Support Officer

Facilities Systems Support Officer

Full-time 12-month contract

Camberwell VIC

About the Role

We are seeking a proactive and detail-oriented Facilities Systems Support Officer to support the operations of our Facilities Team by ensuring timely and accurate data entry across our Computerised Maintenance Management System (CMMS) and Finance/ERP systems.

In this role youll help facilitate maintenance and project works across our property portfolio while supporting day-to-day administration processes across multiple systems. You will also engage with nominated stakeholders and contractors to ensure correct systems use and adhere to required procedures.

Key Responsibilities

• Provide administrative support for the CMMS and Finance/ERP systems
• Ensure contractors are engaging with Baptcare systems and procedures correctly
• Review and process financial data for accurate accounting and reporting
• Prepare commercial service agreements and minor works contracts as required
• Support the Facilities Operations Team with system activities reporting and day-to-day tasks
• Ensure all R&M and Capex expenditure is captured and processed in line with required processes
• Complete general administration tasks to support team operations

About You

To be successful in this role youll bring a high level of accuracy strong organisation skills and the ability to manage competing priorities in a busy environment.

You will also have:
Excellent written and verbal communication skills
Strong attention to detail and commitment to data integrity
Ability to meet deadlines and manage multiple tasks
A collaborative approach with initiative and a willingness to support others
The ability to handle confidential information professionally
Flexibility to adapt to business changes and working environments
Alignment with Baptcares Mission Vision and Values

Essential experience

• 35 years experience in facilities management or accounts payable
• Strong data entry experience
• Experience working with a CMMS
• Intermediate MS Office skills (especially Excel and Word)
• Exposure to commercial service agreements and minor works contracts
• Confident engaging with a range of stakeholders including contractors and leadership
• Ability to work with minimal supervision and apply problem-solving skills
• Availability to work outside standard hours occasionally (as required)

About us
We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for purpose Christian care organisation we are committed to providing exceptional support and services across Australia. Together BaptistCare (NSW ACT WA) and Baptist Care SA we employ over 12000 dedicated employees and support over 38000 customers to help people live well with dignity and purpose. From older Australians and their families to people facing significant disadvantage our passion and our priority are the customers we strive to deliver care as it should be with people right at the centre

How to Apply

If this role sounds like a good fit for you wed love to hear from you.
ClickApply Nowto submit your application.

Only short-listed applicants will be contacted.

• Applicants must have the right to work in Australia.
• The successful applicant will be required to undergo a National Criminal History check.
• A medical assessment will be conducted to see if you are physically capable for the role

If you require support with the application process please contact Eman on

At Baptcare we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees volunteers the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs.

Baptcare is dedicated to the safety empowerment and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful protective environment that supports infants children and young people to feel safe and respected.

Baptcare (VIC TAS) is proud to be working towards uniting with BaptistCare (NSW ACT WA) and Baptist Care SA to create a newly merged national care organisation committed to providing exceptional support and services across Australia. Together we are building on a shared history of care and compassion expanding our reach and strengthening our mission to help people live well with dignity and purpose.