Business Office Coordinator I

Cheyenne, WY - USA

Monthly Salary: $ 4701 - 5224

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

WHY JOIN US

At the State Construction Department your work directly sustains and shapes the facilities that serve Wyomings citizens every day - from colleges to healthcare to public safety infrastructure and K-12 schools. You will collaborate with dedicated professionals elected officials and community partners to deliver projects that leave a lasting legacy. We offer the opportunity to lead complex strategic projects in a role that values innovation accountability and professional growth. If you are motivated by meaningful public service and thrive in a dynamic collaborative environment we invite you to join our team.

ABOUT THE ROLE

The Business Office Coordinator serves as the professional coordinator and liaison supporting the strategic and daily operations of the State Construction Department (SCD). This position provides executive-level planning coordination and communication for the Director and Division Administrators (School Facilities Construction Management and Operations & Procurement) as well as statutory bodies including the School Facilities Commission (SFC) the State Building Commission (SBC) the Select Committee on School Facilities and the Joint Appropriations Committee (JAC).

In this position you will be responsible for seamless day-to-day operations supporting business continuity managing high-level communications with external stakeholders supporting department-wide reporting and maintaining compliance with state and departmental policies. You will also be the key liaison between internal divisions other state agencies and external stakeholders including the School Facilities Commission (SFC) Legislative Service Office (LSO) Governors Office and 48 Wyoming school districts.

This position contributes to statewide policy development and decision-making by coordinating commission meetings commission information packets facilitating interagency and public processes and monitoring compliance with statutory and rulemaking requirements. Through independent judgment planning expertise and cross-agency coordination this position supports transparent efficient and strategic operations for the State of Wyoming.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

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Human Resource Contact: Serenity Moffett // 307.777.6243

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Provide expert administrative support to the SCD Director and three administrators.
Manage complex calendars schedule meetings and coordinate communication with the School Facilities Commission legislators the Governors Office and Wyoming school districts.
Ensures all administrative functions operate efficiently and in accordance with agency goals and procedures.
Prepares executive briefing binders and presentations for meetings with the Governors Office School Facility Commission legislators and agency partners.
Assists Director and Administrators in developing tracking and implementing the agencys internal policy handbook and strategic initiatives.
Coordination and planning of meetings including scheduling logistics agenda preparation packet assembly and preparation of official minutes.
Serves as the primary contact for internal coordination to ensure staff readiness and timely submission of materials to the Legislative Service Office (LSO)
Prepares and disseminates the SCD weekly Operations Analysis Fiscal Report for all divisions offering new key insights and recommendations
Maintains performance tracking mechanisms for strategic goals ensuring alignment between executive direction and divisional implementation.
Supports supervisors and administrators with routine personnel documentation and compliance tracking.
Coordination with Human Resources on all onboarding and offboarding actions.
Manages agency vehicle fleet reporting equipment tracking and building service requests.
Serve as a trusted administrative and operational partner to the SCD Director and senior leadership team providing executive-level support that enables informed decision-making and effective agency operations.
Oversee and coordinate department-wide administrative functions ensuring continuity of operations compliance with state statutes policies and procedural requirements.
Support coordination of formal rulemaking activities in collaboration with the Attorney Generals Office and Secretary of State ensuring statutory compliance and accurate documentation.
Support human resources administrative functions including onboarding personnel documentation reporting and coordination with the A&I Human Resources Division.
Drive operational efficiency by identifying process improvements supporting internal policy development and leading administrative improvement and safety
initiatives.
Coordinate leadership core and staff meetings track action items and facilitate cross-divisional collaboration on strategic legislative and operational priorities.

Qualifications

PREFERENCES:

Preference may be given for the following skills:

Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite Adobe products Zoom and standard office software
Ability tomanage confidential information and exercise sound judgment
Experience providing executive-level administrative support
Experience coordinating public meetings and maintaining compliance with open meeting laws
Familiarity with Wyoming state government operations statutes and legislative processes
Experience with state fiscal and procurement systems (WOLFS ETS P-Card)
Proven ability to manage multiple priorities independently in a fast-paced environment
Experience compiling executive reports data analysis and briefing materials
Background in rulemaking coordination or internal policy tracking within a public agency
Ability tocoordinate across agencies and stakeholders

KNOWLEDGE:

Knowledge of state government operations administrative procedures and organizational structures.
Knowledge of state statutes rules and regulations affecting agency operations.
Knowledge of public-sector administrative processes including meeting coordination and records management.
Knowledge of policy development rulemaking processes and compliance requirements.
Knowledge of customer service principles and process improvement methods.
Knowledge of confidentiality standards and professional ethics in a public agency environment.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

Education & ExperienceSubstitution:

3-5 years of progressive work experience (typically in Business)

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.
Some travel or extended hours in support of Commission meetings and Legislative sessions and meetings.

NOTES:

FLSA: Non-exempt
This position does require travel.

Supplemental Information

027 - State Construction Department

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION: WHY JOIN USAt the State Construction Department your work directly sustains and shapes the facilities that serve Wyomings citizens every day - from colleges to healthcare to public safety infrastructure and K-12 schools. You will collabo...