Records Coordinator
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Job Location:
Huntington, WV - USA
Monthly Salary:
$ 38722 - 50339
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
The position supports the Registrars Office by performing specialized student record graduation and academic data management duties that contribute to the accuracy reliability and integrity of university records. The role assists in coordinating processes related to degree completion transfer credit academic updates and enrollment activity while ensuring compliance with institutional policies and established standards. Work involves frequent use of Banner and Degree Works detailed record review and collaboration with students faculty and campus partners to support efficient and accurate registrar operations. Job Duties Manage the inbox serving as the primary contact for handling complex inquiries and resolving issues from students faculty and staff. Facilitate course registration withdrawals and schedule adjustments. Collaborate with Admissions Student Financial Assistance Office of the Bursar College Deans Offices Academic Affairs Student Affairs and Buck Harless Student Athlete Program to ensure efficient and student-centered solutions. Manage the Individual Course Withdrawal Dynamic Forms processing Reviews audits and verifies academic records for prospective graduates using Degree Works transcripts and Banner to ensure accuracy and compliance with university requirements. Processes graduation holds degree related record updates and supports degree completion workflows. Manages student record updates including legal name changes biographical corrections Social Security updates and maintenance of legacy pre Banner files. Enters and updates transfer credit institutional credit academic forgiveness adjustments and program specific credit in Banner using established codes and procedures. Reviews and processes transient and study abroad applications by verifying academic standing signatures financial clearances and eligibility criteria. Updates student registration records including post baccalaureate program codes H Option designations distance learner status and approved course level changes. Provides specialized knowledge of Banner student systems Degree Works functions and registrar processes to internal and external stakeholders. Coordinates with academic units to process Military Science credit ACT English credit and graduate level adjustments for undergraduate use. Maintains data accuracy by recalculating GPAs posting update messages and ensuring compliance with institutional and FERPA standards. Supports enrollment verification processing National Student Clearinghouse reporting grade change entry and other registrar operations. Participates in the resolution of duplicate student records (PIDMs) by consolidating data communicating with university departments and coordinating deactivation of incorrect records with IT. Researches compiles and prepares documentation reports and process related data for use by the Registrars Office. Provides guidance and expertise to students faculty and staff regarding registrar policies forms and procedural requirements. Performs other job related duties as assigned and complies with all university policies and standards.
The position supports the Registrars Office by performing specialized student record graduation and academic data management duties that contribute to the accuracy reliability and integrity of university records. The role assists in coordinating processes related to degree completion transfer credit academic updates and enrollment activity while ensuring compliance with institutional policies and established standards. Work involves frequent use of Banner and Degree Works detailed record review and collaboration with students faculty and campus partners to support efficient and accurate registrar operations. Job Duties Manage the inbox serving as the primary contact for handling complex inquiries and resolving issues from students faculty and staff. Facilitate course registration withdrawals and schedule adjustments. Collaborate with Admissions Student Financial Assistance Office of the Bursar College Deans Offices Academic Affairs Student Affairs and Buck Harless Student Athlete Program to ensure efficient and student-centered solutions. Manage the Individual Course Withdrawal Dynamic Forms processing Reviews audits and verifies academic records for prospective graduates using Degree Works transcripts and Banner to ensure accuracy and compliance with university requirements. Processes graduation holds degree related record updates and supports degree completion workflows. Manages student record updates including legal name changes biographical corrections Social Security updates and maintenance of legacy pre Banner files. Enters and updates transfer credit institutional credit academic forgiveness adjustments and program specific credit in Banner using established codes and procedures. Reviews and processes transient and study abroad applications by verifying academic standing signatures financial clearances and eligibility criteria. Updates student registration records including post baccalaureate program codes H Option designations distance learner status and approved course level changes. Provides specialized knowledge of Banner student systems Degree Works functions and registrar processes to internal and external stakeholders. Coordinates with academic units to process Military Science credit ACT English credit and graduate level adjustments for undergraduate use. Maintains data accuracy by recalculating GPAs posting update messages and ensuring compliance with institutional and FERPA standards. Supports enrollment verification processing National Student Clearinghouse reporting grade change entry and other registrar operations. Participates in the resolution of duplicate student records (PIDMs) by consolidating data communicating with university departments and coordinating deactivation of incorrect records with IT. Researches compiles and prepares documentation reports and process related data for use by the Registrars Office. Provides guidance and expertise to students faculty and staff regarding registrar policies forms and procedural requirements. Performs other job related duties as assigned and complies with all university policies and standards.
Required Experience:
IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
About Company
Marshall University is a public research institution in Huntington, West Virginia. With more than 150 undergraduate, graduate, and professional degree programs to choose from, you’ll find your future at Marshall.
