Patient Access Representative

Your experience matters

At Rehab Hospital of Wisconsinwe are committed to empowering and supporting a diverse and determined workforce who can drive quality scalability and significant impact across our hospitals and your role youll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.

How youll contribute
The Patient Access Representative performs receptionist registration and clerical duties associated with direct and scheduled patient admissions. Interviews patients for all pertinent account information and verifies insurance coverage.

What we offer

Fundamental to providing great care is supporting and rewarding our addition to your base compensation this position also offers:

• Comprehensive medical dental and vision plans plus flexible-spending and health- savings accounts
• Competitive paid time off and extended illness bank package for full-time employees
• Income-protection programs such as life accident critical-injury insurance short- and long-term disability and identity theft coverage
• Tuition reimbursement loan assistance and 401(k) matching
• Employee assistance program including mental physical and financial wellness
• Professional development and growth opportunities

Qualifications and requirements

High School Diploma required. Some college preferred.

Minimum of 2 years experience in Admitting and/or medical insurance preferred.

Experience in handling patient admissions preferred.

Extensive knowledge of insurance and their benefits and admitting forms.

Proficiency in recording admission reservations.

Management experience preferred.

Basic computer knowledge including Outlook Excel PowerPoint and Word

Must be able to read write and speak the English language.

Good communication skills.

Ability to work harmoniously with other personnel.

Ability to deal tactfully with patients hospital staff and the general public.

Med-Surg hospitals and systems (for profit and non-profit) knowledge desired

Must be able to follow written and oral instructions.

Must maintain a professional demeanor and appearance to reflect proper image for the hospital and the board members medical staff community leaders and fellow employees.

Must have good organizational skills and analytical ability in order to interpret information and carry out duties independently.

Essential Functions

Processes referrals and coordinates admissions of all hospital patients in an efficient responsive manner.

Coordinates the flow of information through the admissions process and forwards to appropriate departments for the successful completion of admission.

Collect and record all information necessary for admitting patients.

Immediately notifies appropriate rehab liaison to perform a clinical evaluation.

Completes Insurance Verification Form with benefit and billing information.

Pre- Admit all patients into appropriate EMR/Billing system obtain correct general information.

Contact patients insurance to confirm and determine amount of coverage and benefits deductible due length of stay and if pre-certification is required.

Obtain Pre-certification for inpatient rehabilitation stay and document necessary information for case management to follow up once patient admits.

Answers telephone promptly and courteously providing information and completing all referral/intake forms as appropriate for each call.

Notifies appropriate departments of patients anticipated admission date/time.

Notifies the appropriate personnel of the anticipated arrival time of all inpatients.

Inputs new referrals into EMR for clinical liaison to complete Pre-admission screen

Informs the patient of their verified insurance benefits and refers them to the appropriate finance department for further billing questions.

Creates working patient files to track progress of patients admission

Maintains confidentiality of patient medical records information in accordance with hospitals defined policies and procedures.

Completes admitting paperwork obtaining appropriate signatures reviews information with the patient and family obtain patient identification and insurance cards for copy.

Coordinates denial information with liaisons for follow-up communication to referral sources families and physicians.

Backup for liaison communication and referral tracking

Must be cooperative and have the desire to be a team player.

Must recognize and observe confidentiality principles.

Consistently demonstrates the ability to organize tasks in order of priority.

Consistently performs job duties in an independent manner with minimal direct supervision required.

Performs other duties as requested by authorized personnel or as necessary for effective operation of the facility including emergency situations.

Follow the step by step procedure outlined by Admissions Coordinator when receiving referrals.

Processes referrals and coordinates admissions of all patients in an efficient responsive manner. Assists with action plan for all pending cases to maximize conversion of referrals to admissions.

Prepares all forms completely and accurately prior to the arrival of all admissions.

Maintains up-to-date statistical data in computer information system within established time frames.

Ensures completion of all referral documentation and maintains filing systems.

Maintains posts and distributes an accurate census and referral information to administration hospital staff on a daily basis.

Maintains systems and processes for timely data-entry of pre-admit admission and registration of information for inpatients and outpatients.

Compiles daily and monthly statistics for admission discharges referrals and denials.

Prepares statistics for corporate report as designated.

Compiles and distributes weekly admissions/discharges list. Monitors pending list daily.

Recognizes problems and assumes responsibility for helping to solve them when they occur.

Seeks supervisory help appropriate in problem solving and assists in implementing solutions.

Ensures patients have a good understanding of their insurance benefits and answers questions as needed.

EEOC Statement

Rehab Hospital of Wisconsin is an Equal Opportunity Employer and is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.