Associate Director of Athletics
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Job Location:
Locust Valley, NY - USA
Yearly Salary:
$ 90000 - 100000
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
About Portledge School:
Portledge School was founded in 1965 and is located on the beautiful North Shore of Long Island. Approximately fifty minutes (28 miles) from NYC by train Portledge is nestled on a pastoral 63-acre tree-lined campus that is known for its cherry blossoms in spring. Enrolling approximately 535 students in grades PK-12 Portledge offers a competitive college preparatory program in a warm inclusive community. We seek to inspire our students to realize their individual potential by developing critical thinking skills and moral courage necessary for lifelong learning in an increasingly complex world. Portledge is fully committed to a culturally diverse faculty and student body.
Job Description
The Associate Athletic Director is a hands-on operations-focused leader responsible for planning logistics and day-to-day execution of Portledge Schools interscholastic athletics program for grades 512. This 12 month full time position reports directly to the Athletic Director with a regular work schedule of 10:00 a.m. to 6:00 p.m. This role requires excellent organizational and communication skills adaptability and a strong commitment to fostering skill development sportsmanship and teamwork in a hands-on dynamic fast-paced athletic environment.
Responsibilities
Serve as a key member of the Athletic Office administrative team working closely with students parents faculty administrators and the Athletic Director in all ways big and small to ensure a successful program.
Manage and maintain all athletic records eligibility paperwork and compliance documentation required by PSAA FAA and NYSAIS.
Conduct the APP with 7th and 8th graders who are interested in participating in JV or Varsity sports each season.
Organizeschedule update log and communicate all interscholastic athletic events for Grades 58 JV and Varsity teams across all seasons in advance and in real time.
Coordinate game-day logistics including hiring officials recruiting student managers arranging transportation and processing officials payments.
Oversee athletic schedules rosters dismissal times and calendars across the Portledge website MyPortledge and other platforms in advance and on a daily basis.
Communicate timely athletic updates schedule changes cancellations and alerts to students parents and staff across all communication channels.
Support game-day operations at home events including supervision scoreboard operation and Hudl setup (afternoons evenings and weekends).
Manage athletic billing for students.
Oversee uniform and equipment inventory including ordering distribution collection and storage.
Collaborate with the Athletic Director on purchasing equipment and designing and ordering uniforms and athletic apparel.
Coordinate equipment setup and breakdown for practices and competitions including nets cages hoops and scoreboards.
Work closely with the Facilities team to submit work orders maintain equipment line fields and ensure proper field irrigation treatment and readiness.
Assist with field and venue preparation including baseball and softball field maintenance cross-country course setup and field rentals.
Perform additional duties as assigned by the Athletic Director.
Qualifications:
The successful candidate for Associate Athletic Director will possess the following qualities and qualifications:
Bachelors Degree required; advanced degree preferred
Strong knowledge of athletics program development sports safety and compliance with league and school policies.
Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.
Familiarity with First Aid CPR AED concussion management and other student-athlete safety protocols.
Passion for athletics and the development of student-athletes
Knowledge of Google suite and Blackbaud.
Evening and weekend presence on a regular basis is required to support athletic events.
Exceptional ability to communicate with multiple constituencies both written and verbal and comfort working in a fast-paced collaborative setting.
Belief in the value of all types of diversity equity and an inclusive positive and student-centered environment
A track record of exceptional results in an independent school or other mission-centered organization.
A commitment to the qualities embodied by the Portledge pillars: Kindness Purpose Honor Respect.
Application Notes:
Please submit your Cover Letter and Resume by applying directly to the position posted on ourCareers Page.
Start Date:
July 1 2026
Compensation
$90000-$100000 annually
Website:
Required Experience:
Director
Key Skills
- Crisis Management
- Marketing
- Public Relations
- Fundraising
- Media Relations
- Constant Contact
- Strategic Planning
- Social Media Management
- Team Management
- Public Speaking
- Wordpress
- Writing Skills
About Company
Located in Locust Valley, New York, Portledge School is a competitive college preparatory day school serving pre-nursery through grade 12.
