Office Manager-

Queens Village, NY - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

JOB SUMMARY:

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

ESSENTIAL JOB FUNCTIONS:

Oversee and support all administrative duties in the office.
Ensure the office is organized fully stocked and maintained.
Establish standards and procedures for office operations.
Organize office operations and procedures.
Monitor and record long-distance phone calls.
Control correspondences.
Review and assure approval of purchase orders for supply requisitions.
Liaise with other agencies organizations and groups as appropriate and directed.
Maintain office equipment inventory and order new materials and supplies as needed
Design filing systems and ensure filing systems are maintained up to date.
Define procedures for record retention and ensure protection and security of file records etc.
Transfer and dispose records according to retention schedules and policies.
Enter all unit repairs in the system coordination and follow ups.
Order program furniture for units household supplies and all client aspects etc.
Verify receipt of supplies enter Pos check request and procurement aspects.
Ensure PNA checks rental collection fees etc.
Ensure technology in the office is up-to-standard maintenance of the space cleaning office supply organization.
Complies and promotes compliance with all applicable laws regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
Perform other related duties as required.

ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES:

Committed to active promotion of ICL values and goals.
Knowledge of office administration policies and procedures.
Effective staff management skills: Planning scheduling assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting training and developing employees; directing employees toward desired objectives; delegating motivating and controlling the essential work functions (e.g. developing performance standards measuring results taking corrective action)
Ability to maintain a high level of accuracy in preparing and entering information.
Excellent interpersonal skills.
Team building skills.
Analytical and problem-solving skills.
Decision making skills.
Effective verbal and listening communications skills.
Attention to detail and high level of accuracy.
Very effective organizational skills.
Effective written communications skills.
Computer skills include the spreadsheet and word-processing programs and e-mail.
Stress management skills
Time management skills

QUALIFICATIONS AND EXPERIENCE:

High School diploma or GED plus at least three years of clerical administrative or secretarial experience (graduation from secretarial school). BA preferred. Related college credits or comparable training program can substitute for a portion of the experience requirement). Proficient in all Microsoft Office programs.

Required Experience:

JOB SUMMARY:The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.ESSENTIAL JOB FUNCTIONS:Oversee and support all administrative duties in the office.Ensure the office is organized fully stock...

JOB SUMMARY:

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

ESSENTIAL JOB FUNCTIONS:

Oversee and support all administrative duties in the office.
Ensure the office is organized fully stocked and maintained.
Establish standards and procedures for office operations.
Organize office operations and procedures.
Monitor and record long-distance phone calls.
Control correspondences.
Review and assure approval of purchase orders for supply requisitions.
Liaise with other agencies organizations and groups as appropriate and directed.
Maintain office equipment inventory and order new materials and supplies as needed
Design filing systems and ensure filing systems are maintained up to date.
Define procedures for record retention and ensure protection and security of file records etc.
Transfer and dispose records according to retention schedules and policies.
Enter all unit repairs in the system coordination and follow ups.
Order program furniture for units household supplies and all client aspects etc.
Verify receipt of supplies enter Pos check request and procurement aspects.
Ensure PNA checks rental collection fees etc.
Ensure technology in the office is up-to-standard maintenance of the space cleaning office supply organization.
Complies and promotes compliance with all applicable laws regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
Perform other related duties as required.

ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES:

Committed to active promotion of ICL values and goals.
Knowledge of office administration policies and procedures.
Effective staff management skills: Planning scheduling assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting training and developing employees; directing employees toward desired objectives; delegating motivating and controlling the essential work functions (e.g. developing performance standards measuring results taking corrective action)
Ability to maintain a high level of accuracy in preparing and entering information.
Excellent interpersonal skills.
Team building skills.
Analytical and problem-solving skills.
Decision making skills.
Effective verbal and listening communications skills.
Attention to detail and high level of accuracy.
Very effective organizational skills.
Effective written communications skills.
Computer skills include the spreadsheet and word-processing programs and e-mail.
Stress management skills
Time management skills

QUALIFICATIONS AND EXPERIENCE:

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

ICL

ICL is a global specialty minerals and chemicals company operating potash, bromine and phosphate mineral value chains in a unique, integrated business model. The Company employs approximately 11,000 employees worldwide and operates 49 plants in 15 countries worldwide. ICL extracts raw ... View more

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