Purchasing Admin Assistant (Full Time, 40 hrs) Tropical Shell & Gifts
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Job Location:
Key West, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Job description:
Required Knowledge Skills and Abilities
- Calendar Management: Efficiently manage buyers calendars including scheduling appointments out of office notices and coordinate meetings (onsite & virtual) to ensure department time is optimized for essential tasks.
- Email and Communication: Screen prioritize and respond to emails and other communications on behalf of buyers; maintaining professionalism and confidentiality.
- Travel Arrangements: Arrange domestic travel itineraries including flights accommodations transportation and show registrations while optimizing costs and convenience. Process expenses in a timely and accurate manner through online portal.
- Document Preparation: Draft edit and proofread various documents reports presentations and correspondence to ensure accuracy and consistency. Ability to accurately calculate analyze and resolve revenue documents and reports.
- Meeting Coordination: Set up cameras speakers access connections for virtual meetings. Prepare agendas/revenue reports for onsite & virtual meetings.
- Information Management: Manage and organize proprietary information and documents to ensure quick retrieval while maintaining confidentiality.
- Project Support: Assist with special projects research and analysis as assigned by buyers: provide relevant insight and deliver results within specified timelines.
- Office Administration: Oversee general office tasks such as ordering supplies maintaining office equipment and handling incoming calls or visitors; ensuring a professional and productive work environment.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Requirements:
Qualifications:
- Experience in the Retail Purchasing industry a plus.
- Data Entry preferred 3-5 years experience.
- Advanced skills in Microsoft Suite to include Excel PowerPoint Outlook Word (used within the past year). *Must pass an Excel and Outlook exam.
- Internet experience includes payroll travel virtual meetings and vendor applications.
- Proficiency with various office equipment (scanners printers) and filing systems.
- Ability to multi-task professionally within a busy environment. Collaborate respectfully with colleagues to exceed shared department objectives and company goals.
Job Type: Full-time
Application Question(s):
- Are you currently living in Key West or the Lower Keys
Experience:
- Microsoft Excel: 3 years (Required)
- Data entry: 3 years (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Key West FL 33040 (Required)
Work Location: In person
Key Skills
- Abinitio
- Administration And Accounting
- Android
- Bid Management
- Inventory Management
- Embedded C
