Sales Administrator

Why Choose Ahola

Ahola is a third-generation family-owned business with 55 years of payroll tax and HR experience. Our culture is family-like supportive and fun-we celebrate wins back each other up and live our values: perseverance authenticity follow-through energy and employee first. Weve served over 10000 small businesses nationwide and have been named a Top Workplace five years in a row with a specialty recognition for our benefits 2025 Ahola returned to the Northcoast 99 list of top employers in Northeast Ohio.

The Role

Ahola Payroll & HR Solutions is seeking a highly organized detail-oriented Sales Administrator to support our Sales and Marketing teams and optimize sales operations. This role serves as the administrative and systems backbone of the Sales function ensuring accuracy efficiency and consistency across the sales lifecycle-from prospect through client handoff.

Reporting to the Vice President of Sales the Sales Administrator partners closely with HCM Consultants Marketing Implementation and Client Success to coordinate new client onboarding documentation manage HubSpot processes maintain CRM data integrity support sales enablement initiatives and assist with targeted marketing efforts and events.

Sales Operations & Administrative Support

• Provide day-to-day administrative support to Sales Management and HCM Consultants.
• Assist HCM Consultants with collecting reviewing and submitting all required new client paperwork and onboarding documentation.
• Ensure timely accurate handoff of completed sales documentation to Implementation and Accounting
• Serve as liaison between HCM Consultants and Implementation to resolve missing or incomplete documentation.
• Track sales activity pipeline status deal progress and quotas to support forecasting and reporting.
• Prepare weekly sales updates and materials for sales meetings (revenue deals quota attainment FTAs)
• Track sales contests and incentives; provide updates to Sales Leadership.
• Support special projects related to sales growth reporting and technology adoption.

CRM & HubSpot Administration

• Serve as the HubSpot Administrator and Super User for the Sales team.
• Maintain CRM data accuracy and integrity including contacts deals pipelines workflows and referrals.
• Reduce redundancy and improve efficiency in deal entry deal management and closing processes.
• Perform ongoing HubSpot cleanup (duplicates inactive records incomplete data).
• Create and manage dashboards reports templates sequences and automation.
• Support HCM Consultants with HubSpot usage best practices AI tools and troubleshooting.
• Load and manage prospect lists in HubSpot.

Sales Enablement & Marketing Support

• Assist with creation of sales slide decks executive summaries and sales materials.
• Coordinate with Marketing on targeted sales campaigns templates and sequences.
• Support key account and referral marketing initiatives.
• Maintain and distribute up-to-date sales and marketing materials; manage inventory.
• Collaborate with Marketing on sales events tradeshows partner events and client meetings.
• Assist with planning and logistics for seminars client outings conferences and internal sales events.
• Support social media and digital marketing initiatives as assigned.

Process Improvement & Collaboration

• Partner with Sales Management on CRM enhancements documentation and process improvements.
• Help standardize and document sales workflows procedures and best practices.
• Identify opportunities to reduce friction improve efficiency and enhance the client experience.
• Collaborate cross-functionally to ensure alignment between Sales Marketing Implementation and Client Success.
• Maintain the highest level of professionalism and confidentiality when handling sensitive information and in direct client-facing interactions.

The Successful Candidate

• Innovative resourceful and customer-focused
• Positive adaptable and collaborative
• Passionate about learning growth and mentoring others

Benefits & Perks

• Competitive pay semi-annual bonus potential
• 401(k) with employer match
• Medical dental vision accident hospitalization and critical illness insurance as well as company-paid life insurance and short-term disability
• Generous paid time off holidays volunteer time parental leave and your birthday off!
• Employee engagement events fitness reimbursement and professional development support

Do you have questions about this role

Contact Aholas Human Resources Team at . They can help answer any of your questions.

The AHOLA Corporation provides equal employment opportunities to all qualified applicants and employees and administers all aspects and conditions of employment without regard to the following: Race Color Age Sex Sexual orientation Gender Gender identity Religion National origin Pregnancy Physical or mental disability Military or veteran status or Genetic information. Equal employment opportunity applies to but is not limited to employment status training promotion demotion transfer leaves of absence and termination.

Required Experience:

Unclear Seniority