Administrative Officer

Title: Administrative Officer

Position Number:

Hiring Unit: Shidler College of Business Deans Office

Location: UH at Manoa

Date Posted: 01/20/2026

Closing Date: 02/02/2026

Band: B

Salary: Salary schedules and placement information

Additional Salary Information: PBB minimum $5434/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions (if applicable)

This is not a remote position - job requires in-person work.

Duties and Responsibilities

1. *Serves as an Administrative Officer in the Administrative/Fiscal Office for the Shidler College of Business responsible for the management and administration of the Colleges personnel and fiscal functions.

2. *Formulates and/or recommends internal personnel procedures and practices. Exercises discretion and technical analyses to a variety of HR/fiscal management or related issues.

3. *Uses judgment and creativity in determining approaches to resolve unique HR/fiscal problems. Formulates recommendations and advises on best approaches to handling situations.

4. *Responds to inquiries and provides information to faculty and staff on personnel matters by interpreting UH policies bargaining unit contracts and other printed/web-based material from various central UH offices (e.g. Office of Human Resources Payroll Faculty and Scholor Immigration Services etc.)

5. *Independently performs complex assignments in the areas of personnel and/or fiscal involving application of standard UH policies and regulations and in alignment with widely accepted methods and practices.

6. *Responsible for carrying out special projects and tasks in the administration of HR-related assignments including but not limited to classification and compensation recruitment and selection employee benefits labor relations staff development and training and HR records management.

7. *Resolves personnel and fiscal matters in accordance with current policies procedures and directives.

8. *Serves as a resource to review appointments and employment forms to ensure that appropriate forms are submitted and ensure completeness accuracy and compliance with federal state UH union and agency specific policies and procedures.

9. *Generates and processes personnel transactions for all employees in the college. Ensures accuracy compliance and determines appropriateness in relation to applicable federal state university policies & procedures and collective bargaining agreements. HR transactions at the Shidler College of Business include UH faculty staff lecturers graduate students non-compensated appointees hired through PeopleSoft student assistants hired in Student Employment (SECE) and Research Corporation of the University of Hawaii (RCUH) employees through HR AMP.

10. *Reviews and reconciles pay ledgers to ensure appropriate use of funds and in accordance with budgeted allocations. Processes personnel actions and salary transfers as necessary.

11. *Maintains and analyzes fiscal transaction information records and financial reports fiscal data journals and other related fiscal records.

12. *Review fiscal transactions such as travel requests/completions reimbursements and purchase order payments in the UH University of Hawaii Foundation (UHF) and RCUH systems and in accordance with UH UHF and RCUH policies and procedures.

13. Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in human resource management business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources or business administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Considerable working knowledge of principles practices and techniques in the area of human resources or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with human resources or business administration.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

8. If applicable for supervisory demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

9. Demonstrated ability to work effectively and independently under pressure with frequent interruptions and remain flexible in multi-tasking several concurrent projects with competing deadlines.

10. Demonstrated ability to exercise judgement apply tact and discretion in dealing with diverse groups and confidential information.

Desirable Qualifications (if applicable)

1. Familiarity with UH and/or RCUH Human Resources Information Systems.
2. Familiarity with UH UHF and/or RCUH fiscal policies procedures and/or accounting systems.
3. Masters degree in Business Administration Master of Human Resources Management or related field.
4. Experience working in a higher education environment.

To Apply

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Cover letter itemizing how you meet each of the minimum qualifications any desirable qualifications (as applicable) and reason for apply for this position
2. Names and contact information (including email addresses) of at least three (3) professional references
3. Current resume
4. Official transcripts or equivalent documents directly from the institution of highest educational level relevant to job sought (transcript copies are acceptable but official originals are required upon hire)

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries

For inquiries please contact Pia Dizon Sr. Administrative Officer

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: