Administrative Coordinator 1-3

Bossier, LA - USA

Monthly Salary: USD 1820 - 3120

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

About this Job

The mission of the Louisiana Veterans Homes is to primarily serve the Veterans population of Louisiana through the provision of medical restorative and rehabilitative services in an atmosphere of respect and compassion. The primary objective of the home is to provide quality nursing care to eligible veterans with the ultimate goal of returning the veterans to the highest possible levels of physical and mental capacity.This position is located in the Administration/Maintenance Department of the Northwest LA Veterans Home in Bossier City Louisiana.

Were looking for a hardworking detailed oriented coordinator to help with office management and payroll.

If youre a hardworking clerical worker who is ready to work for a great agency that is daily serving Veterans this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.
Thinking Critically: The ability to generate ideas manipulate ideas and make unconventional connections to develop original approaches.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties and Other Information

Job Duties:

Serves as a Unit Payroll Manager and Timekeeper and enters payroll entries into the SAP Isis Payroll System on all full time and part time Nursing Assistants in the Nursing Department.
Serves as back up timekeeper for Nurses and Clerical. Reviews schedules leave slips call-in slips accrual slips Physician Statements etc. for accuracy.
Reviews Nursing payroll records for accuracy and completes and makes required changes.
Completes and forwards all Prior Period Adjustments for Nursing to the Human Resources Department for payroll changes that occur after the pay period ends.
Prepares various time-entry reports for review by Department Heads.
For Maintenance Department compiles and assembles data for monthly mileage reports as recorded by state vehicle drivers.
Files and maintains office records and performs general clerical duties for the maintenance department.
Compiles and assembles daily fuel tickets and checks Fuel Trac reports for submission to accounting for payment. Maintains driving records schedules driving classes and obtains driving record information on employees who drive state vehicles.
Generates approved driving list for supervisors use.
Assists Facility Maintenance Manager A with recording and reconciliation of VISA purchasing for submission to the fiscal office.
Prepares and tracts requisitions as requested by Facility Maintenance Manager A.
Receives deliveries in the absence of the warehouse manager.
Updates MSDS books on a monthly basic or as necessary. Updates log books with new log sheets as necessary. Assists Facility Maintenance Manager A in calls for follow-up repairs on equipment as needed.
Assists in printing work orders as necessary and when the Facility Maintenance Manager A is not available.
Tracks and files requisitions on a daily basic or as necessary.
For Administration works at reception desk to provide information and assistance to visitors residents or staff. Answers telephone and transfers calls to appropriate staff.
Distributes incoming mail and posts outgoing mail.
Performs other related duties as necessary.

Position-Specific Details:

Appointment type:may be filled as an Administrative Coordinator 1 2 or 3 depending on the level of experience of the selected applicant(s). Please refer to the Job Specifications tab located at the top of the LA Careers Current Job Opportunities page of the Civil Service website for specific information on salary ranges minimum qualifications and job concepts for each level.

Appointment Type: Probational or Promotional

Work Schedule: Work hours are 8-hour day shifts. Working on some Holidays is required.

Compensation:This positions salary depends on experience.

How to Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:
For further information about this posting contact:
Cassandra Bell-Atkins
LDVA/Northwest LA War Veterans Home
3130 Arthur Ray Teague Parkway
Bossier City LA 71112

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

Required Experience:

About this Job The mission of the Louisiana Veterans Homes is to primarily serve the Veterans population of Louisiana through the provision of medical restorative and rehabilitative services in an atmosphere of respect and compassion. The primary objective of the home is to provide quality nursing c...