Marketing Administrative Assistant Chicago, IL

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Youre not the person who will settle for just any role. Neither are we. Because were out to create Better Care for a Better World and that takes a certain kind of person and teams who care about making a difference. Here youll bring your professional expertise talent and drive to building and managing our portfolio of iconic ground-breaking this role youll help us deliver better care for billions of people around the world. It starts with YOU.

The Marketing Administrative Assistant provides marketing/sales and strategy deployment support (product samples brand and customer presentation prep meeting / trade show coordination event management merchandising order and inventory management and fulfillment) in support of the brands as well as the K-C North America (KCNA) vision and this role the incumbent works with various members of cross-functional teams and delivers services and materials in support of Marketing/Sales to drive BU/brand business.

In this role you will:

Owns the preparation editing and/or production of presentations for the brands and key customers ensuring proper use of brand marks and leveraging a broad range of multi-media and PowerPoint materials to communicate clearly succinctly and in a creative manner as requested.

Owns the preparation and distribution of Annual Business Plan communications for the brands including sales samples as well as support of materials for the National Sales meeting and various other brand initiatives.

Sales and Sample Kits - owns all aspects of the timeline/communication with vendor/production/distribution for: existing product samples creative development product samples Planogram/Annual Operating Plans ad hoc customer requests promotional/sweepstakes fulfillment supply room samples and packs required for customer or industry meetings.

Ensures accurate and up-to-date inventory of current product packaging and samples in the onsite storeroom.

Merchandising Fixtures - owns all aspects of the timeline/communication with vendor/production/distribution for brand-funded Merchandising Fixtures. Includes management of 3rd party warehousing & fulfillment to ensure delivery of requested units to customer(s). Create/manage all POs for new rack manufacturing and -lead RFPs (with Sourcing) for new unit designs when necessary.

Central point of contact for internal Consumer Engagement team in managing supply and promotions as well as Sponsorship/Partnership coordination and back-office support.

Event Management - serves as venue liaison and coordinates all aspects of venue arrangements to include meeting room arrangements audiovisual equipment rooming lists and post-event billing. Oversees the procurement of all necessary meeting services (e.g. printing delivery video-taping etc.) soliciting cost estimates selecting best services and monitoring cost and quality.

Create pricing authorities for new stock codes and ensure required approval is obtained.

Coordinate volunteer events (National Diaper Bank Alliance for Period Supplies etc.).

ETQ Claims Maintenance serves as brand/BU support for claims system updates to ensure integrity in approved consumer facing messaging.

Additional Qualifications/Responsibilities
About You

You perform at the highest level possible and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability inclusion wellbeing and career development.


You love what you do especially when the work you do makes a difference. At Kimberly-Clark were constantly exploring new ideas on how when and where we can best achieve results. When you join our team youll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles youll focus on winning with consumers and the market while putting safety mutual respect and human dignity at the center. To succeed in this role you will need the following qualifications:

Bachelors degree is preferred or equivalent of 5 years of work experience prior CPG experience is a plus

Ability to lead and manage and prioritize multiple projects at once for multiple stakeholders in a fast-paced environment working both independently and as a contributing member of the teams

Passion for meeting customer needs leading and managing ongoing project meetings developing and maintaining clear project timelines and tracking progress to ensure key milestones are met

Coordinate the development management and distribution of sales materials such as product specifications samples merchandising racks for key customers and beauty shots for e-commerce

Strong ability to understand and anticipate business needs. A fast learner with a problem-solving mindset able to adapt to changes in a dynamic environment.

Proven strong oral and written communication and active listening skills and able to communicate with all levels of leadership

Proven analytical and detail-oriented skills

Ability to coach and train junior team members on various systems

Demonstrates high standard of professionalism and work ethic decision-making ability and adaptability/flexibility

Demonstrated ability to work within various computer systems including Microsoft Office SAP SharePoint graphics management systems etc.

Preferred (not essential but desired):

Previous experience as an Executive/Administrative Assistant is helpful

Work experience within a large / global corporation
Salary Range:USD