Staff Accountant I

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #20: Staff Accountant I

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services / Finance

WORK LOCATION: West Annex - 1st Floor

SALARY RANGE: $48088 - $74859 / annually

PAY GRADE: K Exempt

TYPE OF POSITION: Regular Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

ESSENTIAL DUTIES:

Works under the supervision of the Budget and Finance Manager.

Supervision is not exercised in this position.

Using excellent customer service skills establishes and maintains effective working relationships with other employees officials and all members of the general public.

Assists in maintaining reporting requirements for state/federal grants.

Assists in evaluating legal compliance of grants financial administrative regulations and state statutes.

Performs technical and administrative accounting work necessary in maintaining the fiscal records and systems of the City in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards.

Prepares a variety of complex accounting reports and ensures timely completion of monthly quarterly and annual standard reports including completion of regular and special request accounting and budget projects; coordinates this activity with the Budget and Finance Manager.

Prepares various month end journal entries; makes calculations and enters them into general ledger accounts.

Analyzes addresses and completes a wide variety of highly technical accounting transactions and processes.

Ensures proper maintenance of the Citys fixed assets in accordance with generally accepted accounting principles and governmental accounting standards; records tracks and monitors all fixed assets and infrastructure of the City from acquisition or construction to disposal or retirement; maintains the general fixed asset work order system; records adjusting journal entries; prepares year-end asset reports; prepares depreciation schedules; prepares and posts journal entries to the general ledger; performs periodic physical inventory of fixed assets in accordance with the Citys capitalization policy.

Performs petty cash cash drawer and lodgers tax audits to ensure compliance with the Citys cash handling.

Assists in monitoring of transactions and disbursements to ensure adherence to City policies including purchasing cards travel cash handling finance regulations and personnel regulations.

Prepares and/or assists in monthly bank statement reconciliation process. Creates enters and posts monthly journal entries to allocate bank fees.

Verifies account numbers and work orders on reports journal entries and purchase requisitions for capital account reconciliation and WIP reconciliation. Assist in the annual preparation of the ICIP process.

Performs monthly labor distribution to properly account for Building & Maintenance Vehicle Maintenance Streets and Parks labor associated with work orders in the AS/400 computer system.

Assists in the preparation of the Annual Comprehensive Financial Report (ACFR); assists auditors in the annual audit.

Assists in the preparation of the annual Budget Report Popular Annual Financial Report (PAFR) and Cost Allocation Plan.

Provides technical assistance to City employees related to budgeting matters as needed.

Prepares and/or assists in the preparation of the quarterly lodgers tax report.

Develops and documents job duties and accounting policies and procedures. Maintains the policy and procedure database in Microsoft Word.

Assists the Budget and Finance Manager and Staff Accountant II position in various duties as needed.

Provides backup for the Accounting Assistant and Accounting Technical staff as needed.

Works with Spreadsheet Server reporting tool to create and change reports.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Operates a motor vehicle to assist in carrying out the business of the department and the City.

May serve on various employee committees as required and assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position

QUALIFICATIONS

This position is subject to the City of Farmingtons Drug and Alcohol Testing Policy which includes: pre-employment testing post-accident testing random testing reasonable suspicion testing return to duty testing and follow-up testing.

Extensive background checks required.

Graduation from an accredited college or university with a bachelors degree in Business Accounting or Finance and two (2) years of experience in governmental accounting or any equivalent combination of education and experience sufficient to perform the duties of the position.

Valid New Mexico drivers license with acceptable driving record for past three years.

Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements theories and practices.

Knowledge of City operating and expenditure accounts including FERC (Federal Energy Regulatory Commission) Uniform System of Accounts and work orders and municipality accounting regulation as promulgated by the State.

Ability to maintain efficient and effective accounting systems and procedures; ability to accurately account for City funds.

Demonstrated analytical and technical/computer skills using government accounting systems and proficient in the use of personal computers and software packages including specific knowledge of Excel Word and Cognos.

Ability to operate personal computer software programs specifically Word and Excel and to use mainframe software programs (AS/400 Sungard) to compile reports and store data.

Interest in team-building strategic planning organizational change and performance management.

Strong oral/written communication and systems development skills.

Dedicated but flexible team player that utilizes good judgment and discretion.

Ability to communicate effectively.

Ability to work under stress and handle stressful situations.

Ability to meet deadlines.

Ability to operate tools and equipment listed.

Ability to establish and maintain working relationships with co-workers supervisors other City personnel and the public.

TOOLS AND EQUIPMENT USED:

Ten-key / Internet / H T E Software / Wells Fargo CEO (Commercial Electronic Office Internet software / personal computer / Scanner / Shredder / Telephone system / Fax / Copier / Printers / Calculator / Software skills needed to perform daily duties include: Word Excel Spreadsheet Server Adobe Google and IBM AS/400 Central Square governmental finance software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit talk and hear. The employee is occasionally required to walk; use hands to finger handle and feel objects tools and controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is an office setting. Noise level is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V

Required Experience:

Staff IC