Thank you for considering a career at Mercy Health!

Scheduled Weekly Hours:

Work Shift:

This position is represented by a collective bargaining agreement.

MISSION

The mission of Mercy Health is to extend the healing ministry of Jesus by improving the health of our communities with emphasis on people who are poor and under-served.

SUMMARY OF JOB RESPONSIBILITIES:

The Secretary II under the direction of the Chairman of each Clinical Department assumes duties in 3 categories to include administrative educational and medical editor duties; all categories include the responsibility to review and update job duties continuously to improve efficiency; to design or revise necessary forms protocols or policies; to perform general and specific clerical duties; to keep schedules; to function as a receptionist; to prepare documents; to order necessary supplies; to type file and maintain records.

QUALIFICATIONS:

EDUCATION:

• High School Graduate/GED.

Additional Clerical Courses preferred.

EXPERIENCE:

• 2 years Clerical Experience preferred
• Excellent interpersonal skills
• Proficient in Microsoft Word and Excel required

Medical Terminology required

• Excellent writing skills
• Some privileging experience preferred

KNOWLEDGE AND SKILLS:

Has broad fairly detailed level of knowledge.

Gathers organizes verifies composes and/or analyzes data.

Produces final output within established standards.

Problem Solving/Decision Making:

Makes decisions based on policy bylaws rules and regulations and/or consultation with coworkers/team members.

Adapt standard principles to new or changed conditions.

Solutions generally based on past precedent with some risk-taking involved in developing new approach.

Scope of Impact/Accountability:

Impacts activities in other work areas on a frequent basis.

Accountability is primarily indirect but may be shared for activities affecting the work area only.

May provide information to decision-making processes affecting work area(s).

Interpersonal Communication:

Provides team leadership by assisting and training others.

Responds to non-routine and detailed inquiries from others who may not be knowledgeable in subject area.

Requires understanding others expectations/perspectives to collaborate and reach consensus on solutions.

PRINCIPAL JOB ACCOUNTABILITIES:

Administrative

Provide administrative and secretarial support for the clinical department chairmen and section directors; to include tracking of data minutes of meetings correspondence calendars.

Complete the monthly data sheet for chairmen duties

Prepare and submit agendas minutes and correspondence for department committees and meetings to include the monthly quarterly and annual reports for departments and sections; track attendance prepare audiovisual materials for meetingsfor the following: all Department Meetings; Surgical Directors Standards Committee CME Committee Department Fund Board of Directors; Invasive Procedure Review Committee Internal Medicine Standards Committee other meetings as needed.

Organize prepare coordinate and implement special department functions projects and assignments (Christmas party etc.)

Organize maintain and update physician files to include data information for physician appointment and reappointment.

OPPE/FPPE Track and complete OPPE/FPPE outcomes; correspondence for same

Data: Track monthly procedures from St. Elizabeth Youngstown Hospital St. Elizabeth Boardman Hospital and St. Joseph Warren Hospital (received frominpatient outpatient surgery endoscopy); enter mortality data into monthly report

Update delineation of privilege forms. For new proceduresgather information documentation and criteria for approval of privileges; submit policy to department chair section directors and Credentials Committee.

Policy: Assist the chairmen in developing and updating department policies; maintain policy book for the department and sections; upload policies to appropriate document library

SCIP: Track data for Quality Improvement department indicators including mortality/morbidity information and SCIP reports.

Invasive Procedure Review Committee: Provide support for the chairperson to include data tracking minutes correspondence charts graphs and reports.

Newsletter: Organize department news minutes of meetings announcements and events into the department Newsletter.

PerfectServe: Update and upload all section call schedules to PerfectServe; distribute general surgery call schedule as noted to core faculty and to the private section.

Education

CME: Organize and facilitate the department CME programs to include all arrangements for the program audio-visual needs handouts etc.; setup and organize complete paperwork according to CME protocols.

CME/Mortality & Morbidity Conference: set up and organize M/M conferences according to CME requirements.

Medical Editor/Research

Update the department policy and procedure manual.

Ongoing Projects

Department policies; develop policybook for each department.

SHIFT/SCHEDULE

Full Time - Scheduled for 40 Weekly Hours

Shift- Day Shift M - F 8am- 4:30pm

JOB ACCOUNTABILITIES Other:

Perform routine office duties; schedule meetings; maintain schedules; correspondence and follow-up responsibilities. Maintain and set up computer equipment (laptop/projector) for department events resident conferences medical student lectures. Maintain and record the hospital and private department funds and checking account transactions and balances; deposit and withdraw funds as required. Organize the departments graduation dinner for chief residents send invitations facilitate catering and program needs organize presentation of gifts and awards and purchase of same Oversee the needs of the department of surgery office including the maintenance of office supplies and equipment. Perform errands as assigned by the department chair. Other duties as assigned.

Mercy Health is an equal opportunity employer.

As a Mercy Health associate youre part of a Misson that matters. We support your well-being personally and professionally. Our benefits are built to grow with you and meet your unique needs every step of the way.

What we offer
Competitive pay incentives referral bonuses and 403(b) with employer contributions (when eligible)
Medical dental vision prescription coverage HAS/FSA options life insurance mental health resources and discounts
Paid time off parental and FMLA leave short- and long-term disability backup care for children and elders
Tuition assistance professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

It is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If youd like to view a copy of the affirmative action plan or policy statement for Mercy Health Youngstown Ohio or Bon Secours Franklin Virginia; Petersburg Virginia; and Emporia Virginia which are Affirmative Action and Equal Opportunity Employer please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .