Executive Assistant to the Chief Ambulatory Officer
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Job Location:
Seattle, OR - USA
Monthly Salary:
Not Disclosed
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
UW MEDICINES AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER
WORK SCHEDULE
100% FTE
WEEKDAYS
POSITION HIGHLIGHTS
This role independently ensures smooth department operations through highly confidential and professional executive support necessitating a high degree of tact discretion and diplomacy
PRIMARY JOB RESPONSIBILITIES
- The Executive Assistant will independently plan coordinate and implement policies and procedures to support the Chief Ambulatory Officer (CAO) so that all regulatory requirements are met
- Acts as a communication liaison with UW Medicine leadership and community leaders as needed
- Communication and Liaison with various stakeholders ensuring clear conveyance of the CAOs messages and managing feedback appropriately
- Operate independently make decisions and take actions with delegated authority to support high-level executives including the CAO
- Managing time-sensitive communications which requires the ability to quickly and accurately convey information to various audiences
- Meeting the demands of competing stakeholders each with unique needs and expectations
- This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders staff and the general public
- Records composes and edits minutes of meetings as requested
- Independently managing both short-term tasks and long-term projects
- Handling highly confidential and sensitive information with the utmost discretion and professionalism
- Serves as a confidential liaison to the Chief Ambulatory Officer and manages the executive calendar and coordinates day-to-day activities of the Chief Ambulatory Office
- Independently arranges and coordinates committee meetings special events open forums and other hospital activities
- Schedules appropriate accommodation orders/operates equipment and coordinates logistical activities as needed
- Utilizing various software and tools for document preparation calendar management and communication
REQUIRED:
- Bachelors Degree in Business Administration Communications Healthcare Administration or related degree
- 5 years experience supporting a C level executive.
- Equivalent experience may substitute for degree requirement
ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.
All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Compensation Benefits and Position Details
Pay Range Minimum:
$78000.00 annualPay Range Maximum:
$106140.00 annualOther Compensation:
-Benefits:
For information about benefits for this position visit Shift (United States of America)Temporary or Regular
This is a regular positionFTE (Full-Time Equivalent):
100.00%Union/Bargaining Unit:
Not ApplicableAbout the UW
Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.
UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process contact the Disability Services Office at or .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
