Senior Office Support Specialist

Lusk, WY - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

GENERAL DESCRIPTION:

The Wyoming Department of Corrections Womens Center in Lusk is seeking a Senior Office Support Specialist to play a key role in supporting facility leadership. This position works closely with the Warden providing advanced administrative and clerical support that helps keep daily operations running smoothly. The role is responsible for managing complex administrative functions supporting assigned programs or projects and may provide leadership and guidance to administrative staffmaking it an ideal opportunity for a highly organized professional who enjoys responsibility collaboration and making a meaningful impact in a correctional setting.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary

Explore our Total Compensation Calculator:

Human Resource Contact: or

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Acts as liaison between director division administrators and program managers to coordinate calendars for meetings and conference calls.
Provide instruction on office policies procedures and rules and may proctor examinations.
Attends takes minutes and prepares necessary records for meetings.
Reports time for executives weekly and vehicle mileage as necessary.
Makes all necessary travel arrangements for executive staff.
Receives analyzes and responds to requests for information.
Compiles and analyzes a variety of data and information and prepares related reports.
Explains program requirements and interprets policies.
Administers the database for information.
Prepares routine response/notification letters.
Prepares routine compliance schedule.
Determines the scope of work through data and service analysis.
Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information.
Involved in the procedure of drafting regulations for an agency or program/project.
Direct workflow of the office.
Screens visitors to determine whether they should be given access to specific individuals.
Work may involve taking on various administrative responsibilities to allow management to focus on critical issues.
Coordinates a variety of advanced diversified and/or confidential administrative support functions.
Represents management in matters with immediate staff agency staff other agencies and the public.
Conducts research related to the specific project or program.

Qualifications

KNOWLEDGE:

Knowledge of applicable computer applications Excel and Google
Knowledge in the preparation of complicated documents
Knowledge and understanding of the agency and each respective division/program

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Education & ExperienceSubstitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt
This position must pass a background/reference check.
The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a drug screen upon appointment.
WDOC is a Tobacco-Free workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage harassment and the elimination of prison rape.
WDOC offers a competitive benefits package including medical dental life insurance paid vacations and sick leave paid holidays tuition reimbursement program Wyoming State Retirement 457 deferred compensation program and longevity pay opportunities for advancement. Please visit our website at Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL: here to view the State of Wyoming total Compensation Calculator.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Senior IC

Description and FunctionsGENERAL DESCRIPTION:The Wyoming Department of Corrections Womens Center in Lusk is seeking a Senior Office Support Specialist to play a key role in supporting facility leadership. This position works closely with the Warden providing advanced administrative and clerical supp...