Special Events Coordinator (Full-Time)
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Application Deadline: Applications will be accepted until 3February 2026 and/or until a sufficient number of qualified applications have been received. We reserve the right to close the posting early if a well-qualified candidate pool has been established. Early submission is encouraged. Please ensure that your application highlights your experience and qualifications as they relate to the responsibilities of this role.
Are you a natural organizer who loves creating memorable experiences Are you resilient positive and energized by dynamic environments where no two days are the sameJacksonville Zoo and Botanical Gardensis seeking aSpecial Events Coordinatorto bring events to life. Youll adapt to last-minute changes with ease and ensure every guest has an exceptional experience. From daytime exhibits likeDinosauriatoColors of the Wild ZooLights and community programs youll help create unforgettable memories for guests of all ages.
As aSpecial Events Coordinatoryoull balance behind-the-scenes planning with hands-on execution. A typical day may include providing on-site support during live events completing administrative work and preparing for events with inventory management staging and setup. During events youll manage guest concerns coordinate with facilities animal teams sound and vendors and oversee volunteer support to ensure everything runs smoothly.
Youll bring a strong background in administrative tasks and organization including invoicing planning and basic contract management. Proficiency with computers and banquet event systems such as Triple Seat is essential. Experience in project management within live or event-driven environments paired with high-volume customer service skills including registration and guest-facing activities will help you thrive.
Success in this role requires confidence working independently while collaborating with a variety of stakeholders across teams vendors and partners. Attention to detail follow-through and a service-first mindset are essential to ensuring every guest enjoys a seamless experience.
If youre excited to create exceptional experiences work in a dynamic hands-on environment and make a lasting impact wed love for you to join our team.
Apply today and help us advance our mission: Connecting our community with wildlife and wild places.
What you bring...
- High School Diploma or equivalent required.
- Two (2) or more years of experience in a similar role including event planning trade shows marketing events or related functions; OR an Associates degree or professional certification in a relevant field such as business administration marketing hospitality or a related discipline.
- Equivalent combinations of education and experience will be considered including relevant unpaid roles such as internships volunteer coordination or community event planning provided they demonstrate the required competencies for the position.
- One (1) or more years of experience providing administrative logistical and coordination support for events meetings conferences or large-scale group initiatives demonstrating strong organizational and planning skills.
- Proficiency with Microsoft Office applications and willingness to learn additional software systems as needed.
- Ability to work a flexible schedule is considered an essential function of this role which may include evenings weekends and holidays based on operational and event needs.
- Ability to adapt to variable event schedules with a significant portion of work occurring during weekends in support of organizational programming and guest experience.
- Ability to work independently while also collaborating effectively within a team environment.
- Demonstrated project management skills with strong attention to detail and the ability to manage multiple priorities.
- Ability to maintain a valid drivers license and an acceptable driving record to operate organizational vehicles and attend off-site meetings or vendor engagements as required.
- Ability to maintain professionalism positive communication and strong customer service standards during peak event periods and extended operational hours.
A Plus...
- Bachelors degree or certification in relevant field including project management or certification in hospitality or special event management.
- 1 year of successfully executing revenue generating events including budget management.
PHYSICAL REQUIREMENTS
- Ability to remain standing for extended periods.
- Requires hand-eye coordination and fine motor skills for tasks such as grasping turning and manipulating objects of varying size and weight.
- Ability to lift carry and move objects up to 25 pounds for short distances.
- Ability to walk bend kneel crouch crawl climb and reach.
- Requires visual acuity for reading writing and observing surroundings and auditory acuity for communication.
- Ability to operatemotorized carts trucks and power tools.
WORK CONDITIONS
- Exposure to various weather conditions including extreme heat sunlight cold rain snow and wind.
- Irregular work hours including evenings weekends and holidays are required.
- Exposure to hazards such as wildlife waste equipment loud noises chemicals and heights.
We are an equal opportunity employer and comply with all applicable federal state and local employment regulations
EOE / DRUG FREE WORKPLACE
EOE / DRUG FREE WORKPLACE
Required Experience:
IC
Key Skills
- Abinitio
- Administration And Accounting
- Android
- Bid Management
- Inventory Management
- Embedded C
About Company
Consider a career at the Jacksonville Zoo and Gardens where you can share your passion about the wonders of wildlife and plants with our community and guests. Join the innovative, award winning Jacksonville Zoo and Gardens family, ranked as a top twenty-five zoo in the USA by Trip Ad ... View more
