Executive Assistant to support our CEO and Capital Markets Transaction team
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Job Location:
Monthly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
About
JLL Ireland is a leading commercial real estate services firm providing comprehensive property and investment management solutions across office retail industrial and residential sectors throughout Ireland. As part of JLLs global network we deliver world-classexpertisein capital markets leasing property management and advisory services to help clients achieve their real estateobjectives.
We are looking for an experiencedExecutive Assistant to support our CEO and Capital Markets Transaction teamwithin our Ireland operations for a 12 month fixed term contract.
Responsibilities
Support the CEO
Maintain professionalism and strict confidentiality with all materialsand informationwhileexercisingdiscretion when interfacing with the business
Coordinate complex scheduling and extensive calendar management across multiple time zones
Gather andassistputting together presentations for speaking eventsboardmeetingsand Townhalls
Manage coordinate and arrange senior executives international travel and travel-related activities including accommodation and producing detailed itineraries (visas/tests where applicable)
Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
Develop andmaintaineffective working relationships with clients (externally) and colleagues (internally)
Support the Capital Markets Transaction Team
Support with project work and transaction coordination (when)
Organise meetings and presentations
Provide wide ranging administrativeassistance&assist inmaintainingelectronic filingsystem in conjunction withthe team ensuring all necessary documents are saved in the correct location
Assistin organising team communications and plan events both internally and offsite (e.g. client events quarterly senior leadership meetings monthly WIP & BOV team meetings)
Preparing billing invoices for the transaction team
Assistand manage marketing process/billing for all disposal transactions
Champion andupdateCapital Markets CRM systemCapforceensuring data isaccuratemonthly for billing and pipeline purposes
Prepare andsubmitexpense reports
Assistwith deal documentation and due diligence coordinationincluding compliance checks
Support pitch preparation and client presentation materials ensuring consistency in line with branding for all client facing material
Key Skills
5 years experience as a Personal Assistant or Executive Assistant
ExcellentEnglishwritten and verbal communication skills
Confidence in dealing withhigh levelinternal and external stakeholders
Strong time-managementand organisationalskills
Proficiencyin Microsoft Office Excel PowerPoint etc.with a basic knowledge of accountingsystems being an advantage
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challengein afast-pacedworking environment
Experience in Professional Services
Contract:12 Month Fixed Term Contract
Location:Ireland
Location:
On-site Dublin IRLIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Key Skills
- Editorial
- Account Development
- Cardiac Surgery
- HR
- ACCA
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
