Office Associate II

Department Of Administrative And Financial Services

Job Location:

Augusta, ME - USA

Monthly Salary: $ 17 - 25

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

If you are a current State of Maine employee you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM contact your local Human Resources representative for application information.

Maine Revenue Services

Opening Date:January 21 2026

Closing Date: February 4 2026

Grade/ Admin Unit: 13 / Administrative Services

Job Class Code:6542
Salary: 13; $17.69 - $25.47*/Hourly (*Includes 2.25% recruitment and retention stipend)
Position Number:

Location: Augusta

JOB DESCRIPTION:

This position provides administrative support performing complex varied office tasks requiring the operation of technical office equipment. Responsibilities require using independent judgment initiative and discretion to make decisions on various matters in accordance with departmental policies and procedures including mail processing and research. Necessary skills consist of effective communication attention to detail accuracy organization and prioritization. This position requires adaptability due to the cross-functional aspects of the job.

REPRESENTATIVE TASKS:

Accurately key data for various tax returns and other documents in queues assigned unless otherwise directed.
Retrieve sort prepare and distribute letters and prepare outgoing mail for pick up.
Sort slice and prepare incoming first mail and second incoming mailings.
Accurately extract mail and batch tax documents correspondence and checks for scanning.
Assign and oversee incoming mail to ensure that daily processing goals are met.
Correct distorted or missing barcodes on documents that cannot be processed.
Operate high-speed scanning equipment efficiently while identifying reporting and correcting errors.
Research and process monies received that require manual allocation or are received without required supporting documentation.
Collect and process cash received in-office.
Sort and batch Incoming Priority Mail the same day it is received.
Process and verify outgoing Certified Mail.
Research and process incoming and returned mail.
Assist with purging and shredding processed documents as directed.
Assist in cross-training state and contract staff in proper OPC procedures.
Maintain and accurately record daily individual and assigned task related statistics.

MINIMUMQUALIFICATIONS:

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex varied office support tasks and 2) the ability to use independent decision-making on the appropriate processes to follow information to process and actions to take in accordance with standard procedures. An essential function of this position requires the candidate to have the ability to lift up to 25lbs.

APPLICATION INSTRUCTIONS:

Pleasesubmita cover letter along with a current resume.

In order forus to properlydetermineif you meet the minimum qualifications for any posting you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

CONTACT INFORMATION:Formore information orquestions specific to the position please contact Name and email address/phone number(default will be:)

Alljob candidates applying for Maine Revenue Services positions will be subject to a tax clearance check.To be selected for a position all returns must be filed and tax liabilities must be paid in full.The results of the tax clearance check will be documented as part of the selection process.

For all candidates not currently employed at Maine Revenue Services: State law requires that applicants seeking initial employment with Maine Revenue Services undergo a fingerprint based state and federal criminal history record check.

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

Work-Life Balance Rest is essential. Take time for yourself using13 paid holidays 12 days of sick leaveand3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.

Health Insurance Coverage The State of Maine pays85%-100%of employee-only premiums ($11857.68-$13950.24 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.

Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.

Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan The State of Maine contributes14.11% of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.

Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.

Living Resources Program Navigate challenging work and life situations with our employeeassistanceprogram.

Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceiveforty-two (42) consecutive calendar days of fully paid parental leave.Additional unpaid leave may also be available under theFamily and Medical Leave Act.

Voluntary Deferred Compensation Saveadditionalpre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.

State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness.Learn aboutadditionalwellness benefitsfor State employees from the Office of Employee Health and Wellness.

Note: Benefits may varysomewhat accordingto specific collective bargaining agreements and are prorated for anything less than full-time.

Theresa job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicantsdemonstratejob requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creatinga strong senseof belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexualorientationor gender identity physical or mental disability religion age ancestry national origin familialstatusor genetics.

Ifyourelooking for a great next step and want to feel good about what you dowedlove to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. Ifyourecurrently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your experience and passion set you apart.

If you require a paper application please download and print oneHERE

If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Required Experience:

If you are a current State of Maine employee you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM contact your local Human Resources representative for appli...